Accounting & Payroll Manager

Company : Jake's Unlimited

Job Description - Accounting & Payroll Manager

Overview
We’re looking for a hands-on Accounting & Payroll Manager to lead day-to-day accounting and oversee payroll for a high-volume Family Entertainment Center. This role is accounting-first, with responsibility for maintaining accurate financials in QuickBooks Online, while also managing payroll through ADP. The position also provides limited, administrative HR support tied directly to payroll and compliance, while core HR decisions remain with the GM and leadership team.

Key Responsibilities

Accounting & Financial Operations

Own and maintain QuickBooks Online on a daily, weekly, and monthly basis
Reconcile bank accounts, credit cards, POS deposits, and merchant accounts
Record journal entries and ensure accurate account classification
Manage accounts payable and accounts receivable
Prepare and review monthly financial statements including P&L, balance sheet, and cash flow
Lead the month-end close process and coordinate with external CPA and tax professionals
Support budgeting, forecasting, and financial analysis
Ensure financial data is accurate, timely, and usable for operational decision-making

Payroll

Run full-cycle payroll using ADP for hourly, salaried, and tipped employees
Manage payroll for a large staff with varying schedules, overtime, and seasonal fluctuations
Handle new hires, terminations, pay rate changes, bonuses, and payroll adjustments
Ensure payroll taxes, filings, and payments are processed accurately and on time
Manage year-end payroll reporting including W-2s and 1099s
Serve as the internal point of contact for payroll-related questions from managers and team members

HR & Compliance Support

Provide administrative support related to payroll-adjacent HR compliance
Maintain employee records, documentation, and digital files
Assist with workers’ compensation administration and incident reporting
Support onboarding and offboarding documentation in coordination with management
Help ensure required employment documentation is complete and organized
Core HR decision-making, employee relations, and disciplinary actions remain the responsibility of the GM and leadership team

FEC / Hospitality Focus

Reconcile high-volume daily sales across attractions, arcade, food & beverage, parties, and events
Track labor costs, overtime, and payroll trends to support scheduling and cost controls
Partner closely with the GM and operations team to align financial reporting with staffing and operational realities
Support compliance related to wage and hour rules, tip handling, and hospitality payroll practices

Controls & Organization

Maintain clean, organized financial, payroll, and HR-related records
Identify discrepancies, errors, or unusual activity and proactively flag issues
Help improve internal controls, reporting, and accounting processes over time

Qualifications

Strong accounting background with hands-on QuickBooks Online experience
Proven experience managing payroll through ADP
Experience supporting high-volume, hourly hospitality or service-based businesses
Working knowledge of payroll-related HR compliance and documentation
Detail-oriented with strong ownership mentality and follow-through
Comfortable working in a fast-paced, in-house operating environment

Preferred Experience

Experience in Family Entertainment Centers, hospitality, restaurants, or multi-revenue-stream operations
Familiarity with POS systems and merchant account reconciliations
Experience working directly with ownership or executive leadership

Compensation & Benefits

Competitive salary based on experience
Benefits package available

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Accounting & Payroll Manager

Job Description - Accounting & Payroll Manager

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