Accounting and Payroll Specialist

Accounting and Payroll Specialist

Accounts Payable Responsibilities and Duties

• Enter bills accurately
• Ensure PO matches bills for accuracy
• Manage check runs
• Reconcile statements
• Maintain organized filing systems

• Verify the accuracy of invoices and import them from Service Titan to Sage daily  
• Process and confirm payments  
• Follow up on overdue payments and resolve billing issues
• Apply payments to the correct accounts
• Collaborate with clients to address any payment discrepancies
• Generate reports on outstanding receivables, payment trends, and other relevant financial data
• Assist in month-end closing procedures and reconciliations

• Review all technician timecards in Service Titan to fulfill weekly payroll requirements  
• Prepare new hire folders, forms, and conduct background screenings.   Assist in preparing files for upload to the payroll system  
• Audit company and employee benefit deductions

• Organize HR and payroll documentation  
• Support benefit open enrollment and new hire enrollment  
• Perform other assigned duties as needed  

Qualifications

• Strong technical knowledge of accounting theories, principles, and practices  
• Exceptional attention to detail with the ability to handle complex numerical data accurately  
• Excellent communication skills to address vendor inquiries and collaborate effectively with team members
• Proficient in financial software tools, ERP systems, and MS Excel
• Knowledge of Sage Intacct and Service Titan software is a plus
• Strong organizational skills to manage multiple tasks and consistently meet deadlines
• An analytical mindset to identify and resolve discrepancies in financial records