Accounting Assistant

Description

JOB TITLE:   Accounting Assistant

ORGANIZATIONAL UNIT:  Accounting

SUPERVISOR:  Chief Financial Officer

SALARY RANGE: $15.00 to $19.00 an hour

FLSA:  Non- Exempt

**ALL FULL TIME POSITIONS: Your salary also includes Medical, Dental and Vision Insurance. The Biweekly deduction from employee paycheck is $40.00 for Employee Only, $95.00 Employee plus Children, $120.00 Employee plus Spouse, $140.00 Employee plus family. **

JOB SUMMARY: Answer, screen and forward incoming calls to the appropriate member of personnel. Perform administrative support tasks such as operating calculators or computers to work with invoices and other documents. Sort the daily mail and scan or distribute documents for efficient processing. Transmit information to customers, using computer, mail or facsimile machine. Analyze data to determine answers to questions from customers or vendors. Provide information about establishment such as location of departments or offices, employees within the organization or service providers. Provide direct support for processing new vendor packets, W-9s, vendor updates and other vendor/customer related duties.

ESSENTIAL FUNCTIONS: 

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and accounting operating system.
• Knowledge of basic accounting principles.
• Use knowledge of basic office machines such as fax, scanner and copier.
• Maintain the master vendor file. 
• Process New Vendor Packets
• Respond to Vendor Inquiries
• Analyze vendor listings and 1099 information
• Review and complete credit applications for CPN.
• Order and stock office supplies for the department.

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong  communication skills both verbal and written.
• The ability to multi-task and willingness to learn new skills.
• Type approximately 50 keystrokes per minute.
• Knowledge of Excel and Microsoft Word.
• Team oriented person who can focus on the details.
• The ability to deal effectively with tight timelines.
• The ability to work effectively in a high growth environment and rapidly changing organization.

PHYSICAL REQUIREMENTS:

• Sitting for long periods of time, occasional bending, squatting, kneeling, stooping, good finger dexterity and feeling; frequent repetitive motions
• Occasional lifting (up to 25 lbs)

Note: The above statements are intended to describe the general nature and level or work performed by an employee in this position. These statements are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees in this position.