Accounting Assistant

Description

Western News&Info, Inc., located in Prescott Valley, AZ,  is looking for a full-time Accounting Assistant, Monday-Friday 25-32 hours a week, to perform general accounting duties, data entry and verification operations using multiple software programs. Must have the ability to multi-task in a deadline driven environment, be proficient in Microsoft Office programs, have a minimum of 3 - 5 yrs. Accounting experience, high school diploma or equivalent, and type 40 wpm. Valid driver’s license and proof of current auto insurance required. Comprehensive benefits package including medical, dental, vision, life insurance, short and long-term disability, Paid Time Off, and 401(k) match. NSE EEOE.  

Requirements

Essential Functions:

1. Accounts Payable

2. Responsible for subscriber billing, rack billing, dealer billing, counter billing, office billing and carrier/bundle driver billing for assigned WNI locations.

3. Back up for days-end processing procedures for assigned WNI locations and distributes final zone sheets.

4. Sorts mail, records payments from customers and balances daily.

5. Inputs circulation billing and customer information as needed into circulation operating system.

6. Calculates and prepares production reports. Maintains all reports pertinent to newsprint inventory and updates weekly. Prepares all monthly reports for newsprint consumption.

7. Prepares print customer and sister publication invoicing for companies accounting departments.

8. Assists the financial manager with other accounting functions as needed.

9. Processes CC Auto and BD Auto on weekly basis and forwards rejects to circulation department.

10. Enters circulation single copy returns and updates dealer payment spreadsheets.

11. Types minimum of 40 words per minute accurately.

12. Operates fax machine, copy machine, computer and other office equipment.

13. Has contact with customers over the phone and in the office in a courteous and professional manner. 

14. Exceed customer expectations. A customer is anyone who contributes directly or indirectly to the revenues of the organization.

Other Responsibilities:

1. Participates in company Hazard Communication program and follows all safety regulations. 

2. Cross trains in other jobs for back up purposes as assigned. 

3. Contributes to team effort by accomplishing any related duties to the desired results as needed.

4. Performs other duties as assigned.