Accounting Assistant

Welcome to West Liberty University!  

Mission Statement:

West Liberty University is a public university with a rich history of providing students with a comprehensive education from undergraduate to graduate degrees.  Through experiential learning and personalized support, we empower students toward scholarly exploration, creative expression, and economic opportunity.

The Opportunity:

West Liberty University is seeking applications for an Accounting Assistant who is responsible for is responsible for performing a variety of tasks of basic complexity to support the major accounting activities of the institution, such as processing of accounting or fiscal related transactions for an institutional accounting function and serving as an informational resource for departments, offices, or centers. Additional responsibilities may include providing accounting clerical support for an Accounts Payable, Accounts Receivable, Travel, P-card accounts, student accounts, or General Accounting section. Job responsibilities require knowledge of institutional enterprise, financial, and accounting systems, as well as basic ability to use MS Word and Excel to complete clerical accounting transactions. Work is closely supervised, with limited opportunity for independent action or decision-making, and consists of tasks that are routine, or well-defined, with specific instructions to achieve standards. Decisions are limited to the application of standardized or accepted practices and errors could result in moderate costs and inconveniences within the affected area.

Essential Functions of the position: 

• Interacts with and responds to customers with routine questions or problems related to specific accounting functions. More complex issues may be referred to supervision. 


• May work with regular vendors in placing and verifying orders and tracking invoices.


• Ensures transactions are administratively compliant with institutional policies using established guidelines and processes. 


• Uses institutional financial System to process, code, and post routine accounting transactions such as travel reimbursements, invoices, check requests, P-card charges, etc. 


• Totals and calculates cash, credit card and checks received. May make daily bank deposits and keeps accurate records of bank transactions.


• May process, code, and enter invoices and receipts for Accounts Payable transactions. Reviews A/P transactions for accuracy, contractual compliance (if applicable), and proper documentation. Research lost payments. 


• Creates new vendor accounts or enter vendor updates in system. 


• Audits, verifies, and processes travel expense reports, state contract agreements, and institutional rules/policies to ensure compliance and accurate travel reimbursement processing. 


• Finds and researches inconsistencies in transactions and contacts departments/college for additional information. 


• Receives, audits, and research P-card transactions based on the department budget and P-card limits. Research rejected charges due to budget errors. 


• Audits wire transfers or inter-departmental expenditure transfers. 


• Reviews and verifies charges/credits made to individual student accounts.


• Performs other job-related duties as assigned.

Education & Experience Requirements: 

•  Associates, vocational, or technical school degree in Accounting, Finance, or related field.


• 1-2 years of directly related work experience required.


• 2-3 years of directly related work experience preferred.

Skills/Abilities: 

• Ability to analyze and interpret financial data.


• Demonstrate problem solving skills.


• Strong verbal communication and listening skills.


• Demonstrated customer service skills.


• Proactively approaches responsibilities.


• Some travel is required along with evening and weekend events

Why you should apply:  

West Liberty University offers generous benefits, including approximately 2 days of annual leave (vacation) per month and 12-13 paid holidays.  Visit the WLU Benefit Page for more details: https://westliberty.edu/human-resources/employee-benefits

For the academic year employees, their dependents, and spouses are eligible for a 100% waiver for undergraduate tuition and only employees are eligible for 50% waiver for graduate tuition for certain programs.  

Free use of the Wellness facilities and free admission into all WLU events with your employee Topper Card.  

For more information about living in the Wheeling area please visit https://weelunk.com/live-here/

West Liberty University is an Equal Opportunity Employer and welcomes applications from all interested individuals.  Individuals who need assistance in the application process may contact Human Resources at [email protected]. 

West Liberty University does not sponsor work visas.  Applicants must be authorized to work in the United States.

Successfully passing a background screening report is required for final employment. 

West Liberty University is a tobacco free campus.