Accounting Assistant

• Assist with project setup within the accounting system and maintain organized project financial records
• Support preparation, tracking, and filing of client contracts and change orders
• Assist with monthly project billing reviews and project closeout documentation
• Process contractor pay applications and prepare corresponding billing documentation

• Review and process vendor invoices for accuracy and proper authorization
• Coordinate timely vendor payments in accordance with firm procedures
• Maintain accounts payable records and assist with account reconciliations

• Prepare and issue client invoices based on approved billing schedules
• Monitor accounts receivable balances and assist with follow up as needed
• Maintain accurate billing and financial tracking documentation

• Draft standard correspondence and assist with routine financial communications
• Support general administrative functions within the finance department
• Provide occasional assistance to office management as needed
• Respond to internal and external financial inquiries in a professional and timely manner

• One (1) to three (3) years of experience in accounting, bookkeeping, or related financial roles
• Associate’s degree in Accounting, Finance, or a related field preferred
• Working knowledge of basic accounting principles, including accounts payable and accounts receivable processes
• Experience using accounting software (BQE Core, QuickBooks, Deltek, or similar systems)
• Proficiency with Microsoft 365, with emphasis on Excel
• High attention to detail and accuracy
• Strong organizational and time management skills
• Ability to manage multiple priorities and meet deadlines in a project-based environment
• Effective written and verbal communication skills
• Demonstrated professionalism and discretion when handling confidential financial information
• Ability to work independently and take initiative while supporting a collaborative team environment
• Adaptability and willingness to assist with administrative and documentation needs as the firm evolves

• This position is fully onsite in a professional office environment, Monday through Friday. Regular, in-person attendance is required.
• Prolonged periods of sitting and working at a computer, including frequent use of a keyboard, mouse, and standard office equipment.
• Ability to communicate effectively in person, by phone, and via electronic communication.
• Ability to review detailed financial information and documentation with accuracy and attention to detail.
• Occasional lifting and moving of office materials, files, or packages up to 15–20 pounds.

• Competitive salary, commensurate with experience
• Health, dental, and vision insurance
• Employer paid life and long-term disability insurance
• Paid time off and paid holidays
• 401(k) plan with employer contribution
• Opportunities for professional development and continuing education
• Supportive, collaborative, and long-tenured workplace culture

We are proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and the businesses we support.