Accounting Assistant

Summary: The Accounting Assistant supports the Accounting Department by performing accounts payable, accounts receivable, cash management, and general accounting functions. This position is responsible for maintaining accurate financial records, processing transactions, reconciling accounts, and providing administrative support to ensure efficient operation of accounting processes.

Essential Duties and Responsibilities: This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

• Post customer checks, vendor payments, and ACH payments
• Daily reconciliation of all cash accounts
• Receive, record, and store all incoming vendor invoices
• Process employee expense claims
• Prepare and send invoices and credit memos to customers
• Interact with customers and vendors by phone and e-mail to maintain proper account balances
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes 
• Reconcile or report discrepancies found in records
• Comply with federal, state, and company policies, procedures, and regulations 
• Compile statistical, financial, accounting or auditing reports pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses 
• Code documents according to company procedures 
• Scan and file accounting records as needed
• Assist with telephone coverage and front desk duties for breaks, lunches, and other time off work

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: Associate degree in Accounting, Business Administration, or related field preferred. One to three years of accounting, bookkeeping, accounts payable, accounts receivable, or related experience required. Equivalent combinations of education and experience will be considered.

Technology: Proficient in Microsoft Office applications, particularly Excel, Outlook, and Word. Experience working with ERP systems and accounting software preferred. Ability to perform accurate, high-volume data entry.

Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.

Mathematics:  Strong mathematical aptitude with the ability to perform business calculations, reconcile accounts, analyze numerical data, and identify discrepancies.

English Language:  Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Economics and Accounting:  Knowledge and understanding of economic and general accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.

Customer Service:  Knowledge of principles and processes for providing customer services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Other Skills and Abilities: Effective interpersonal, organizational, and time-management skills with the capacity for multitask completion. Attention to detail is crucial to this role. 

Other Skills and Abilities: 

· Accuracy and attention to detail 

· Confidentiality 

· Dependability 

· Organization and planning 

· Customer service orientation 

· Problem solving 

· Teamwork