Accounting Assistant

Portland’s only riverfront country club with an unrivaled culture of year-round golf and spirited experiences that bring active families and friends closer together. 

Waverley Country Club is currently seeking an  Accounting Assistant who is responsible for Accounts Receivable, Accounts Payable and assisting the Controller with GL oversight, budgeting, and other accounting tasks. This position requires strong computer skills including proficiency in Excel and accounting software (Jonas experience preferred). Exemplary attention to detail and professional interactions are critical for success in this position. 

This is a Full-Time, Benefited position with a starting wage of $25.00 - $29.00/hour, depending on experience.  Benefits include: Health, Dental, Vision, Life & Short Term Disability, 401K with employer match, as well as the opportunity to play the course and use other facilities one day a week! 

**Please provide a cover letter and resume in the application 

What you will do

• Enters invoices for all departments
• Monitors for billing discrepancies and past due invoices
• Processes/Voids accounts payable checks
• Conducts 1099 processing
• Completes vendor setup 
• Updates medical insurance schedule monthly
• Processes supplier credit applications
• Maintains records of supplier and vendor relationships
• Bills monthly dues, fees and note installments to members
• Processes guest room billings
• Processes Club event billings and attends BEO meetings
• Processes monthly statements for members via mail and e-mail
• Processes monthly automatic payments and posts checks daily to member accounts
• Fields calls from members regarding questions on charges; researches and responds timely to those inquiries
• Make adjustments and corrections on members accounts assuring that clean statements can be delivered
• Maintains all petty cash banks making sure proper cash handling policies are followed
• Updates fixed asset schedule monthly
• Supports POS systems set-up with F&B management to confirm sales directed to correct GL accounts
• Reviews GL accounts with Controller in adherence with GAAP standards 

• Minimum 2 years prior working experience in the accounting field with accounts payable and accounts receivable experience.
• Prior experience working in Hospitality Industry is preferred.
• Must have a solid understanding of Accounting principles and basic bookkeeping procedures.
• Proficiency in Microsoft Excel.
• Organized and self-directed individual who is professional and a team player.
• Must have a keen sense of attention to detail and ability to work efficiently and accurately.