Accounting Assistant

Accounts Payable (AP) Responsibilities:

• Contact Management: Liaise with relevant parties to obtain missing receipts and troubleshoot issues related to all AP transactions.
• Vendor Invoice Processing: Accurately enter vendor invoices into the accounting system.
• Three-Way Matching: Perform three-way matching of purchase orders (PO), invoices, and payments to ensure accuracy and compliance.
• Document Management: Scan and archive vendor invoices for future reference and compliance auditing.
• Invoice Discrepancy Resolution: Collaborate with suppliers and the purchasing department to resolve price discrepancies between invoices and purchase orders.
• Check Runs: Manage biweekly check runs as well as ad hoc check runs as required.
• Approval Handling: Obtain necessary approvals for non-PO invoices and ensure proper general ledger coding.

Accounts Receivable (AR) Responsibilities:

• Cash Receipts Posting: Accurately post cash receipts to the accounting system in a timely manner.
• Invoice Creation: Generate daily invoices based on shipping documentation and submit invoices to customers in a timely manner.
• Remittance Request: Request detailed remittance information from customers for cash received to ensure proper allocation of payments.

General Accounting Responsibilities:

• Expense Report Management: Review and process expense reports to ensure all backup documentation is attached per corporate expense report policy.
• Journal Entry Input Backup: Provide backup support for journal entry input functions to ensure accuracy and compliance in accounting records.

Additional Responsibilities:

• Ad Hoc Assignments: Complete any additional assignments or projects as directed by the manager to support departmental goals and initiatives.