Accounting Assistant Accounts Payable Clerk

Summary

The Accounting Assistant Accounts Payable Clerk performs support duties and fulfills accounting duties for other functions within the department as needed.

Essential Duties and Responsibilities

These duties and responsibilities described below represent the general tasks performed on a daily basis; other tasks may be assigned.

• Ensure the accurate and timely processing of all non-inventory invoices for the Hospital and subsidiary entities.


• Process travel requests for reimbursement for subsidiary entity personnel in an accurate and timely manner.


• Reconcile Accounts Payable statements and prepare all appropriate credit information for new vendors


• Follow up with vendor representatives and sales personnel regarding discrepancies and variances


• Maintain the Vendor Master File, including additions, deletions, and corrections


• Report all maintenance to the Controller at least once a month


• Coordinate with the Accounts Payable Lead to produce system checks, off-cycle checks, and to maintain the filing system of all paid invoices and check copies, and for the month-end balancing of PeopleSoft Accounts Payable module


• Receive and review non-inventory invoices against system purchase orders, code accurately for payment, and input data directly into the PeopleSoft system


• Distribute and follow-up with all Receipts Accrual and Accounts Payable Distribution Reporting


• Handle all incoming calls for the Accounts Payable office regarding any and all questions pertaining to invoices, payments, and processing issues

Education and Experience

Minimum Required Education: High school diploma or equivalent

Preferred Education: College courses in business, typing, accounting, and math

Experience: 2 years working in accounts payable