Accounting Assistant (entry level)

Overall Responsibility:

The Accounting Assistant is responsible to help perform a variety of accounting clerical tasks related to the maintenance/processing of accounting records, invoices, etc.  The Accounting Assistant will also perform various clerical tasks such as filing, typing, verifying mathematical accuracy, balancing, etc. 

Major Tasks and Responsibilities:

1. Answer incoming calls, forward calls, take messages, and notify employees that visitors have arrived.


2. Assist in preparing control documents for use in reconciling one or more of the following: payroll, payables, receivable, health, job cost, and other transactions. 


3. Prepare various daily, weekly, monthly, annual and job-to-date reports, statement and/or invoices.


4. Type correspondence, checks, reports, envelope labels etc.


5. Establish and maintain files as directed by supervisor for payroll, accounts payable and general accounting documents.


6. Order supplies for the office and organize supply room.


7. Opens USPS and intercompany mail daily including other packages delivered.


8. Courier between the two Flint offices.


9. Collect and dispose of recycled materials.


10. Maintain kitchen, conference room, and reception area to be presentable.


11. Submits time sheets, vacation requests, absence reports, etc. to CFO.


12. Perform additional assignments per supervisor’s direction.

Demonstrated Capabilities:

1. Team Player


2. Communicates well with people in person and by telephone


3. Flexible in handling rapidly changing requests to complete

Knowledge/Education/Skills/Abilities Required: 

Educational and experience requirements include: High school business, bookkeeping and tying courses. Some clerical experience is desirable.  Basic understanding of bookkeeping and/or accounting procedures and techniques beneficial.  This position is entry level, with on-the-job training.

Working Conditions:

Business office environment.