Accounting Assistant - Entry to Mid Level

Entry to Mid Level Accounting Assistant

Capital Business Systems Has a Place for You!
Capital is a premier office technology supplier in the Midwest and Mountain States. Serving clients in Wyoming, Colorado, Nebraska, and northwestern New Mexico with top-of-the-line multifunction copiers, wide format printers, phone systems and managed network solutions.  Our 43+ year history is rooted in the desire to be regarded as a service-oriented company that maintains quality client support every day!

Are you eager to learn established accounting processes 
and looking for an opportunity to contribute to a team?
Join our team in Cheyenne, WY as a full-time, on-site Accounting Assistant and work alongside dedicated, knowledgeable, and friendly coworkers creating solutions and smiles for grateful customers and happy vendors! The successful candidate possesses a demonstrated ability to analyze invoices and expense reports, resolve accounting discrepancies, allocate expenses, calculate discounts, process invoice payments, initiates ACH payments, and processes weekly check runs. S/he will track financial information in a well-organized manner and assists in all aspects related to accounting at the organization. The Accounting Assistant reconciles vendor and customer accounts and routinely works directly with the Accounting Manager on National Account billing and compensation posting. This position is part of a team and will keep the applicant busy with both routine functions and special projects. With demonstrated experience and industry understanding, there is a possibility of position advancement in the future.

• Work hours are Monday - Friday 8 am to 5 pm!
• Competitive hourly rate based on experience!
• Health benefits start the 1st of the month following your date of hire!
• PTO accrual starting from day one!

• Manage accounts payable using accounting software and other programs.
• Compare purchase orders, prices, terms of payment and other charges.
• Calculate discounts and process related ACH payments.
• Code general ledger transactions.
• Perform invoice and general ledger data entry.
• Reconcile and code company credit card statements.
• Ensure invoices are paid timely and accurately via weekly check runs and ACH while adhering to departmental procedures.
• Prepare and reconcile National Account compensation spreadsheets.
• Process revenue invoices for National Accounts.
• Answer questions from vendors and customers via phone and email.
• Provide clerical and administrative support to management as required.
• Cross-train for all accounts receivable responsibilities.

• High school diploma or equivalent.
• Highly comfortable with math and calculations.  
• Proficient computer knowledge, skills, and abilities with Microsoft Office products.
• Strong customer service and interpersonal skills.
• Ability to serve customers and vendors by determining requirements; answering inquiries; resolving problems; fulfilling requests and maintaining the database.
• Exceptional organizational skills and detail oriented.
• Manages time efficiently, proven ability to multitask, and meets deadlines in a fast-paced environment.
• Able to do research, mine and interpret data and apply prioritization and strategic thinking to reach informed decisions and share recommendations.
• Strong customer service ability and interpersonal skills.
• Ability to  work on a computer lift and/or move up to 20 pounds and stand for extended periods when filing invoices, checks, and other documents. 
• Collaborative, flexible, and comfortable working in a shared office setting.

Benefits and Perks

Our comprehensive benefits package includes, but is not limited to: competitive compensation; medical, dental, and vision insurance; disability insurance; life insurance; matching 401k; paid holidays and accrued paid time-off. We provide you with all the necessary tools to ensure your success, which includes training and one-on-one support.

* Capital Business Systems Inc. is a drug-free workplace and Equal Employment Opportunity Employer *

* Capital has a long-standing commitment to provide a drug and alcohol-free work environment that is safe and productive for employees, visitors, and clients. All job offers are conditional on successfully passing a drug test, MVR, and criminal background check.

*Capital is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements, and individual experience and qualifications, without regard to a person's sexual orientation, gender identity, gender expression, religion, disability, race, creed, color, sex, age, national origin or ancestry, or any other status protected by the laws or regulations in the locations where we operate.