Accounting Assistant II

Description

Exemption Status:

Non-Exempt (Hourly)

Position Title:

Accounting Assistant II

Reports To:

Vice President of Accounting & Finance

Job Purpose and Summary

The accounting assistant coordinates with various accounting team members to fulfill the accounting services provided to WMG’s clients, which are non-profit corporations formed as common-interest communities. This individual also covers the role of the Accounting Assistant I in case of absence or illness, ensuring that time-sensitive tasks are completed.

Essential Duties and Responsibilities

• Maintain accounting records by client;
• Prepare statements of accounts, commonly referred to as “Status Letters,” requested from title companies that are preparing for closing in a client community;
• Receive closing documentation from title companies and set the new member up in Vantaca;
• Track landscape deposits and process deposit refunds;
• Assist with onboarding and offboarding of clients;
• Post monthly journal entries;
• Assist with preparing monthly financial statements;
• Assist with monthly bank reconciliations;
• Update and maintain tracking spreadsheets;
• Receive and reply to communications from Owners about their account;
• Receive and reply to Title Company inquiries;
• Assist with tasks associated with the delinquency notice process;
• Cross-train and learn additional accounting team responsibilities to assist each other as needed;
• Other tasks, as assigned.

Knowledge, Skills, and Ability

• Understand advanced principles of accrual accounting;
• Must possess personal values which align with those of the Company: Transparency, Teamwork, Education, Communication, and Ethics;
• Can follow written and oral instructions and work with limited supervision;
• Proficient typing skills with a minimum of 40 words per minute;
• Skill in organizing resources and establishing priorities;
• Ability to work independently with the flexibility to work on several projects concurrently;
• Ability to maintain a strict level of confidentiality;
• Use of proper spoken and written communication of the English language, including spelling, grammar, and punctuation;
• Be detail-oriented;
• Possess a robust knowledge of operating a personal computer, the Microsoft Windows operating system, and Microsoft Office programs (namely: Word, Excel, and Outlook);
• Demonstrate proficiency with the fundamentals of accounting.

Education or Formal Training

• High school diploma or equivalent.

AND at least one of the following:

• A Bachelor of Science in Business Administration or an equivalent degree with an accounting emphasis;
• Associate degree in Accounting with 2 years of accounting experience
• 5 years of accounting experience.

Supervisory Duties

None

Work Environment

This position operates in a professional office setting and uses standard office equipment. Employees will be issued a company-owned laptop computer.

Work is performed indoors 100% of the time.

The noise level of the work environment is usually moderate.

Physical Demands

An employee must meet the physical demands described here to perform the essential duties of this job successfully.

Nearly 100% of this position is performed while sitting. On occasion, duties of this position may require walking minimal distances of less than ½ mile, lifting items 15 to 20 pounds, and pushing items 40 pounds.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties of the job. Requests for consideration of reasonable accommodation should be addressed to Human Resources.

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with this job. This job description may also be amended or modified from time to time.