Accounting Assistant / Receptionist (with Leasing & Marketing Support)

Description

Job Type

Full-Time 

Work Model

On-Site M-F

About

Bell Properties, Inc. is a leading property management firm with a legacy of over 10 years in serving commercial and residential properties throughout Los Angeles and California. We are committed to delivering exceptional service and value to our clients and tenants, and we pride ourselves on our dedication to professionalism and integrity.

Summary

We are seeking a dedicated and detail-oriented Accounting Assistant to join our finance team. This role will focus primarily on managing accounts receivable and payable tasks and providing general accounting support to ensure the financial operations of the company run smoothly and efficiently.

Key Responsibilities

• Accounts Payable Processing
• Timely receipt, review, and processing of invoices.
• Matching invoices with purchase orders and packing slips for accuracy.
• Coding and entering invoices into the accounting system with correct general ledger account allocation.
• Preparing and processing weekly check runs, ACH payments, and wire transfers.
• Reconciling vendor statements and resolving discrepancies.
• Maintaining accurate vendor records and information.
• Expense Management
• Assisting in the creation and updating of company training resources.
• Tracking and reconciling employee expense reports.
• Ensuring adherence to company expense policies and procedures.
• Reviewing and verifying expense receipts for accuracy and completeness.
• General Accounting Support
• Assisting with month-end and year-end close procedures.
• Preparing journal entries and account reconciliations.
• Supporting the finance team with ad-hoc projects and tasks.
• Utilizing various software programs including Yardi and Rent Manager.
• Communication and Collaboration
• Collaborating with internal departments to resolve accounts payable inquiries and issues.
• Communicating effectively with vendors regarding payment inquiries and discrepancies.
• Building and maintaining positive relationships with vendors and internal stakeholders.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field is preferred.
• A minimum of 2 years of experience in accounting, with a focus on accounts payable
• Experience in low-income housing or property management is a plus. 
• A minimum of 2 years of experience using Yardi.
• Proficiency in accounting software (e.g., Yardi, Rent Manager).
• Strong knowledge of accounting principles and practices.
• Exceptional attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Proficiency in Microsoft Office suite, particularly Excel.

Benefits

• Comprehensive benefits package including medical, dental, and vision coverage.
• 401(k) retirement plan and Flexible Spending Account.
• Paid time off and holiday pay.
• Opportunities for professional development.

Physical Requirement Summary

The physical requirements for this position include the ability to lift and carry objects of up to 10 pounds, stand and walk for extended periods, sit for prolonged desk-based work, reach and handle objects proficiently, move freely around the workplace, and maintain the physical stamina necessary to perform job duties effectively. Reasonable accommodations will be provided in accordance with applicable laws for individuals with disabilities.

Bell Properties, Inc. is an equal opportunity employer and prohibits discrimination based on race, color, religion, sex, age, national origin, disability, genetic information, or any other protected characteristic as outlined by federal, state, and local laws. We are committed to fostering an inclusive workplace free from harassment and value diversity in all aspects of employment.

Requirements

Job Requirements – Accounting Assistant / Receptionist (Leasing & Marketing Support)

Education & Experience:

• High school diploma or equivalent (Associate’s or Bachelor’s degree in Accounting, Business Administration, or a related field is a plus).
• 2+ years of experience in accounting, administrative support, leasing, or marketing.
• Experience working in property management, real estate, or leasing preferred.
• Proficiency in Yardi property management software is required.
• Experience with accounts payable/receivable, journal entries, and financial reconciliations is a plus.

Technical Skills:

• Required: Proficiency in Yardi for accounting, tenant ledgers, and reporting.
• Strong knowledge of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience with CRM systems, leasing platforms (Apartments.com, Zillow), and digital marketing tools is a plus.
• Ability to learn and work within internal property management systems.

Administrative & Customer Service Skills:

• Strong multitasking and organizational skills, with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills for interacting with tenants, vendors, and property owners.
• Customer service-oriented with a friendly and professional demeanor.
• Ability to handle confidential financial and tenant information with discretion.

Work Environment & Availability:

• Must be able to work full-time, in-office, Monday-Friday in Arcadia, CA (remote or hybrid work is not available).
• Ability to sit, stand, and use a computer for extended periods.
• Occasionally required to assist with open houses, resident events, or marketing-related tasks outside of standard office duties.

Preferred Qualifications (Not Required, But a Plus):

• Bilingual in Spanish or another language.
• Experience in real estate leasing and marketing.
• Familiarity with graphic design, social media, and digital advertising platforms for property listings.