Accounting Assistant/Administrative Assistant

Position Overview

The responsibilities of this position include providing accounting support to financial accounting areas, including accounts payables, accounts receivables, general ledger accounting and account reconciliation.  Providing support to HR Manager and Raw Materials Manager and other departments as needed.

Schedule is Monday – Friday 8:00am – 5:00pm

Essential Job Functions

Primary job functions include, but are not limited to:

• Provide timely data entry and accurate payment processing of AP invoices.


• Determine validity, correctness and completeness of information received on AP invoices with company purchase orders.


• Investigates problems with the purchasing agent on AP invoices.


• Work with the purchasing agent to ensure all POs are invoiced timely and maintain Received/No Vouchered reports.


• Maintain and/or retrieve information and compile data that may require information searches through files, records or computer files.


• Work with vendors to resolve AP invoicing issues which include but limited to sales tax, pricing, freight, and discounts.


• Reconcile vendor statements to remain current.


• Updates AR customers with aging reports, emailing invoices, packing slips, etc.


• Monitors AR past due invoices and contact customers requesting payment status.


• Recommends accounts that are past due to be placed on credit hold to the accounting manager.


• Assist with month-end accounting close as assigned.


• Provide general administrative assistance, including ordering office supplies for all departments.


• Assist HR Manager with recruitment campaign and other duties as assigned.


• Assist Raw Materials Manager with scheduling and other duties as assigned.

Requirements

A high school diploma or GED and three years’ experience performing accounting functions sufficient to successfully perform the essential duties of the job mentioned above.  Demonstrated experience and working knowledge of various software applications.  Working knowledge of Excel, QuickBooks and E1 enterprise management or equivalent is desirable.  Must be able to communicate effectively with a wide range of people in a professional manner and maintain good working relationship.  Must be a team player with a demonstrated ability to multi-task and work in a fast-paced and stressful environment.  Must have excellent written, oral, time management and organization skills.  Excellent attendance and punctuality are requirements of this position.

Cardinal Glass believes that their employees are their greatest assets, and we promote from within providing plenty of growth potential to those willing to put forth the effort and accept the responsibility.

We are a drug free workplace and Equal Opportunity Employer