Accounting Assistant-AP

Reporting to the Controller, the Accounts Payable Specialist is responsible for the day-to-day operations of the agency's accounts payable function. This includes making sure all expenses are properly approved, coded, and paid on time; maintaining vendor and independent contractor files; preparing year-end 1099s; reconciling payroll, Section 125, and client fund accounts; and making bank deposits. This position works closely with every department and trains new supervisors on AP procedures. The typical schedule for this position is Monday through Friday, 40 hours per week, during regular business hours.

The ideal candidate will be organized, dependable, and comfortable working independently, with a strong accounting and bookkeeping background and a working knowledge of the accounts payable process. This position requires a high level of accuracy, strict confidentiality, and a helpful, courteous approach in person, over the phone, and by email.

Qualifications:

• Minimum of 3 years of accounting or bookkeeping experience


• Associate's degree or advanced training in accounts payable and accounting preferred, or equivalent experience


• Proficiency with Microsoft Excel, Word, and Outlook, as well as accounting software


• Valid Illinois driver's license and use of a personal vehicle for bank runs and trips between agency buildings

Prospective employees will be required to submit to a pre-employment physical and background check.

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