Accounting Associate

Deadline to apply: Open until filled

JOB INFORMATION

Job Title: Accounting Associate

Civil Service: No

Department: Finance Department

Bargaining Unit: Non-Bargaining

Reports to Position: Deputy Finance Director

Pay Grade: General Plan, Grade 5

Location: City Hall

Overtime Status: Hourly – Paid Overtime

Effect. Date: 05/24

FLSA Status: Non-Exempt

JOB SUMMARY

Provide a brief description as to the primary purpose of this job (no more than three to five sentences):

Under the general direction of the Deputy Finance Director, provides a wide variety of financial recording, administrative support and technical accounts processing duties.  Assists other Finance staff with special projects when necessary.

ESSENTIAL JOB DUTIES/WORK PERFORMED

List essential job functions that comprise the job; describe in terms of actions (verbs) and desired outcomes in order of most important first:

• Performs accounts receivable functions such as processing cash receipts, preparing accounts receivable invoices, and monitoring accounts receivable. 


• Closes and balances cash register and prepares City-wide deposit.


• Performs special assessment and delinquent fee processes.


• Verifies and processes accounts payable invoices and purchase orders, including preparing reports for City Council approval.


• Prepares checks and remittances for mailing.


• Responsible for maintaining vendor database and 1099 year-end reporting.


• Prepares Quarterly Sales Tax Returns and Fuel Tax Refunds.


• Assists with purchase of office supplies as needed.


• Administers the hotel/motel grant program.


• Maintains insurance records for city general liability, property, fleet and inland-marine policies. 


• Maintains records of city-owned vehicles.


• Assists in maintaining detailed capital asset listings.


• Assists in preparing monthly department reports.


• Assists in preparing annual reports and audit workpapers.


• Performs the clerical and filing functions of the Finance Department.


• Works closely with other City departments, answering their questions regarding financial transactions, providing copies of supporting documentation, etc.


• Responds to customer inquiries in a courteous and prompt manner.


• Performs other duties and responsibilities as assigned.

REQUIRED KNOWLEDGE, ABILITIES AND SKILLS

List key dimensions (measurements for success) for this position:

• Ability to understand and implement oral and written communications.


• Ability to establish and maintain effective working relationships with the general public and fellow employees.


• Ability to problem solve.


• Ability to take initiative.


• Ability to keep and maintain department records in an organized and orderly way.


• Ability to use computers, including word-processing, spreadsheet and specialized financial software applications.

ESSENTIAL FUNCTIONS/PHYSICAL REQUIREMENTS

List key relationships (to whom and the nature of the relationship) and leadership received and from whom associated with this position:

• Ability to bend, reach, climb, stoop and lift 40 pounds for filing and records retrieval.


• Ability to read, speak, write and understand English to communicate effectively and professionally with fellow employees, Boards and the general public via telephone, in written form or face-to-face.


• Ability to operate computer keyboard, calculator, telephone, , photocopier and similar electronic and manual office machines.


• Ability to sit for long periods of time for typing and computer work.


• Must not pose a direct threat to the health or safety of other individuals in the work place or citizens encountered during work.

QUALIFICATIONS

List the minimum requirements to be considered for this position:

• Associate’s Degree in Accounting, Business, or related field of study.


• 1-year of accounting or other work-related experience. 


• Must be able to obtain Surety Bond coverage.

WORKING CONDITIONS

List working conditions for this position:

• Works in an office environment


• Works a standard work week


• May be required to work some overtime upon demand of workload

REQUIRED BACKGROUND CHECKS

List working conditions for this position:

• Sex Offender Registry


• Criminal Background Check


• Drug Screening


• Driving Record


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