Accounting Associate

ABOUT US:  

Hiawatha Valley Mental Health Center (HVMHC) is a trusted leader in providing exceptional, person-centered behavioral health services to our communities. Founded in 1965 by a dedicated group of community members and government officials from Houston, Wabasha, and Winona counties, we have since expanded our services across Winona, Houston, Wabasha, Goodhue, and Fillmore counties.  

At HVMHC, we recognize the importance of work-life balance and offer flexible scheduling to support our employees' needs. We are committed to professional growth and prioritize internal promotions whenever possible. For team members pursuing licensure, we provide free clinical supervision with the support of a supervision grant from DHS. Additionally, we utilize Eleos, an augmented intelligence software, to assist with case note documentation—allowing our staff to focus more on client care.  

We are dedicated to fostering a diverse, inclusive, and supportive workplace where team members and clients feel valued and respected. We welcome professionals from all backgrounds and experiences who share our commitment to providing high-quality behavioral health services. 

TITLE:  Accounting Associate 

PROGRAM:  All 

JOB SUMMARY: Assist with HVMHC’s day-to-day accounting including but not limited to, month end reporting, annual audit, day to day payments to vendors, day to day receipt of deposits, internal reporting, monthly reconciliations and system improvements. 

JOB RESPONSIBILITIES AND ESSENTIAL FUNCTIONS: 

• Responsible for accounts payable – sorting bills, entering invoices into AP software, printing checks, preparing checks for signatures, mailing bills and filing. 

• Enter and maintain the deposit spreadsheet for HVMHC. Also enter deposits into HVMHC software. 

• Post payments and self-pay accounts. 

• Check bank & reception daily for EFT’s & check payments and complete a receipt for each. 

• Enter deposits into the accounting system for Rep Payee account. 

• Prepare and complete the bank reconciliation for the Rep Payee account. 

• Prepare and complete the bank reconciliation for the Flex account. 

• Prepare and complete the bank reconciliation for HBL. 

• Move cash from Red Wing account to the main HVMHC account. 

• Take bank deposits to the bank. 

• Assist peers with travel and staff development reservations/payments. 

• Maintain accurate records of payments and receipts for all board & lodge housing, Hiawatha Bluffs Living and Water’s Edge scattered housing. 

• Sort and mail monthly statements. 

• Create collection relationships/payment plans with self-pay clients. 

• Create and mail all miscellaneous billings as directed by the Finance Director. 

• Assist where needed and as allowed in the Finance Department. 

PHYSICAL REQUIREMENTS FOR POSITION: Must be able to move in a manner conducive to the execution of daily activities. While performing the duties of this job, the employee must communicate with others and exchange information. The employee regularly operates equipment (listed below) on a daily basis. Occasional bending and lifting of office materials may be . 

NON-ESSENTIAL FUNCTIONS: Perform other duties as assigned by the Finance Director. 

EQUIPMENT USED:  Word processing software for Windows environment, billing/schedules/clinical software, 10-key calculator, personal computer, printer, copier, postage meter, telephone, vehicle. 

JOB QUALIFICATIONS AND REQUIREMENTS: 

• Minimum of an Associate Degree in Accounting and Finance. 

• Ability to operate computer with previous computer experience. 

• Good organizational skills. 

• Ability to work under pressure and meet deadlines.  

• Must be able to maintain confidentiality. 

WORK ENVIRONMENT: Hiawatha Valley Mental Health Center is committed to providing a safe and inclusive work environment free from harassment, violence and discrimination. Our inclusive work environment represents many different backgrounds, cultures, and viewpoints. The core values we live by include integrity, respect, people focused, community focused, continuous improvement, compassion, partnership and collaboration, empowerment and financial stewardship. All Hiawatha Valley Mental Health Center owned facilities are smoke/drug free environments, with some exposure to excessive noise, dust and temperature. The employee is occasionally exposed to a variety of conditions at client sites. 

SUPERVISED BY:  Finance Director 

SUPERVISES: 
None 

POSITION DESIGNATION:  Non-Exempt, Full Time 

This job description is subject to change at any time.   

EMPLOYEE BENEFITS:  

 Paid Time Off & Leave  

• Paid Leave Time:  4.46 hours per paycheck, with 16 hours available upon hire (prorated for PT employees).  

• Holidays: 8 paid holidays, plus 2 floating holidays (prorated for PT employees).  

• Additional Paid Leave:  

• Up to 10 days of jury duty leave  

• Up to 5 days of bereavement leave  

• 1 personal day per year  

Professional Development Support  

• Up to $2,000 tuition reimbursement  

• Up to $1,500 for continuing education  

Health & Wellness Benefits   

• Medical, Dental, Vision, Long Term Disability, Life Insurance offered for employees working between 30-40 hours per week.   

• 20% YMCA membership discount OR $50 fitness reimbursement per year  

Retirement Savings  

• Retirement plan with employer match of 50% match up to 6%, starting Day 1! 

EEO STATMENT:
 

Hiawatha Valley Mental Health Center is an Equal Opportunity Employer. We welcome all qualified applicants, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.  

APPLICATION PROCESS:  
A background check is  as part of the hiring process. Depending on the role, applicants may also need to complete a Mental Health Practitioner Verification Form or Professional Conduct Inquiry Form.