Accounting Associate, Accounts Payable

We design, install, and maintain advanced electrical systems. Our expertise spans traditional electrical contracting, security solutions, audio-visual integration, wireless networking, and building management systems.

• Sorting incoming USPS mail 
• Scanning hard copy invoices into email via the copier
• Processing in Scanman (Review & Verify)
• Review of Invoices:
  • Investigating invoices that have problems or were rejected by the project manager
  • All invoices must be reviewed for Taxes, Job #’s, Discounts, and determine the G/L Accounting for Subcontractor and Suppliers.  For those invoices without tax,
  • It must be determined if the job is tax-exempt or if the vendor is not registered to collect tax, and then self-assessing the sales tax on invoices that need it. 
• Scanman processing (JDE):
  • Processing purchase orders
  • Processing retainage invoices 
  • Processing all individual invoices
• EDI invoices:
  • Importing Graybar and HD Supply invoices from FTP site every morning
  • Scanning in and emailing error reports every Friday 
• Vendor Relations: 
  • Answering emails and phone calls from vendors regarding invoices/payment status.
• Working with project managers and vendors to resolve invoices that have problems or need any changes or corrections, i.e.  Adding sales tax, Obtaining copies of missing invoices, or Original invoices for Credit memos, and resolving any disputed invoices.
• Statement Reconciliations:  Before each check run, making sure there are no duplicates and that our account is up to date. 
• Research for any discrepancies, overpayments, missing invoices, short payments, and overpayments. 
• Match up any Payment remittances with checks and stuffing  into envelopes every check run 
• Running envelopes through Stamp machine
• Continuous improvement ideas and suggestions for improving our current AP environment

• Medical and Dental (100% of the premium covered by Miller Electric)
• 401k retirement with company matching
• Vision plans
• Disability Insurance
• Basic and Supplemental Life Insurance 
• Flexible Spending Accounts
• Travel Accident Insurance 
• Paid Vacation & Holidays
• Tuition Reimbursement Program
• College Coach Services

• Record financial transactions in ERP systems, spreadsheets, and accounting software with a high degree of accuracy 

• Post debits and credits appropriately to ensure accurate financial reporting and identification of discrepancies 

• Reconcile invoices, research discrepancies, and initiate corrective actions as needed 

• Prepare and process bank deposits, including handling cash, checks, and electronic payments 

• Maintain and organize financial records, documentation, and supporting schedules 

• Verify accuracy of spreadsheets, reports, and data entries 

• Assist with bookkeeping activities and general accounting support tasks 

• Enter and maintain key financial data in systems with attention to detail and timeliness 

• Participate in quarterly and annual audit processes  

• Support invoicing processes and help ensure timely and accurate billing 

• Assist with monitoring customer accounts and identifying outstanding balances 

• Support collections efforts through follow-up and coordination with internal teams 

• Investigate and resolve customer payment discrepancies when necessary 

• Prepare and file sales and use tax returns in compliance with state and local regulations 

Education & Experience 

• High school diploma required 

• Associate's degree in accounting, Finance, Business Administration, or a related field preferred 

• Relevant certifications or additional accounting coursework is a plus 

• Prior experience in accounting, bookkeeping, or administrative support roles preferred 

Required Skills & Competencies 

• Strong proficiency in Microsoft Office Suite, especially Excel 

• Experience working with ERP systems (COINS preferred), accounting software, and databases 

• High level of accuracy and attention to detail 

• Strong numerical aptitude and analytical mindset 

• Effective data entry and record-keeping skills 

• Well-organized with the ability to manage multiple tasks and priorities 

• Ability to maintain confidentiality and handle sensitive financial information 

• Strong communication and problem-solving skills 

• Ability to work independently while also collaborating within a team environment 

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