Accounting Associate II

Job Summary

The Accounting Associate II is primarily responsible for the initial setup of new customers, vendors, and projects for the Company to include estimate and change order loads.  This position is expected to standardize processes, where possible, and to make recommendations for ways to improve processes and procedures as well as implement automation opportunities. 

This position is located in Tulsa, OK and is required to work in the office at least 3 days per week.

Essential Functions

• Represent the Company at all times with high moral standards while adhering to the Company’s “Code of Business Conduct and Ethics.”


• Actively support the Company’s commitment to safety and its “Core Values.”


• Obtain an understanding to accurately setup new projects based on OU (LS, T&M, AIA & Parent/Child) and cost code structures in relation to project tracking and the customer’s invoicing requirements.


• Maintain the Project Number Log for project number assignment.


• Enter project Change Orders in Penta System and ensure all estimates are uploaded accurately for approved Change Orders that follows DOA.


• Perform job “close” process for each completed project and maintain the “closed Jobs list” for the regional manager.


• Timely and accurately setup customers and vendors into accounting system.


• Perform/verify all necessary advance due diligence has taken place prior to new customers and vendors being setup in system. Ensure all documentation is obtained for all customers and vendors to ensure Company has accurate information for reporting data.


• Provide backup support for other areas of Accounting Shared Services such as cash applications, journal entry input/creation, fixed assets, leases, and billings.


• Communicate effectively with all levels of positions including internal and external customers while also providing requested documentation and reports.


• Perform additional responsibilities, as directed, which would include supporting or serving as the lead on identified special accounting projects.

Qualifications                                       

• 2+ years’ experience in general accounting, accounts receivable, or accounts payable required.


• Construction industry experience preferred.


• Demonstrated knowledge of accounting procedures.


• Computer proficiency, including Excel, Outlook; experience with PENTA a plus.


• Excellent organizational, oral, and written communication skills required; must be a self-motivated individual.


• Detail oriented; must have the ability to prioritize work, analyze information, identify discrepancies, and meet deadlines.


• Ability to manage multiple projects and deadlines.


• Strong customer service mindset and approach to business.

Full-time employees are offered a comprehensive benefits package, including medical, dental and vision plans covering eligible employees and dependents, disability benefits, life and AD&D insurance, an employee assistance program (EAP), a 401(k) plan with company match, an employee stock purchase plan (ESPP), a robust wellness program and adoption assistance. Some employees may also be eligible for paid time off, tuition reimbursement and a performance or safety bonus program. 

At Matrix, we are dedicated to building a diverse, inclusive, and authentic workplace. We encourage all whose experience aligns with the listed qualifications to apply and explore joining our organization.

EEO/M/F/Disability/Vets/Affirmative Action Employer

We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.

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