Accounting Clerk

Description

The First National Center & The National Hotel, Autograph Collection – Oklahoma City

A historic icon reimagined, The First National Center stands as the crown jewel of downtown Oklahoma City. Originally built in 1931, this breathtaking Art Deco masterpiece has been meticulously restored, seamlessly blending its rich past with modern luxury. 

Spanning over 1.1 million square feet, the property is a vibrant mixed-use destination featuring The National Hotel, Autograph Collection, Stock & Bond steakhouse, Tellers Italian restaurant, The Great Hall bar, The Library of Distilled Spirits, luxury retail, premier event spaces, and The First Residences at First National, which offer upscale living with unparalleled amenities in a truly historic setting.

At the heart of The First National Center is The National Hotel, Autograph Collection, a premier luxury destination housed within this architectural masterpiece. Featuring 146 elegantly designed guest rooms and suites, The National blends historic elegance with modern sophistication, offering an unparalleled experience with world-class dining, bespoke accommodations, and exceptional service. As part of the Autograph Collection by Marriott, The National is more than just a place to stay—it’s a destination rich in character, artistry, and history.

Both The First National Center and The National Hotel are driven by a passion for excellence, innovation, and world-class hospitality. Whether visiting for business, leisure, or a special occasion, guests are immersed in a one-of-a-kind experience where history meets modern-day luxury. For those who take pride in maintaining and enhancing an architectural masterpiece, this is an opportunity to be part of something extraordinary.

DEPARTMENT: Finance
REPORTS TO: Director of Finance   
STATUS: Non-Exempt

The Accounting Clerk plays a key role in supporting the daily financial operations of The National OKC, with a primary focus on accounts receivable. This position is responsible for customer billing, payment collection, issuing guest refunds, and maintaining accurate financial records. The ideal candidate will have strong Excel skills, attention to detail, and a proactive approach to ensuring the accuracy and timeliness of transactions. This role will also support some accounts payable functions and involve occasional cash handling duties.

RESPONSIBILITIES:

· Generate and send invoices for hotel guests, event clients, and other customers.

· Process incoming payments via multiple platforms (credit card, wire, check, etc.) and reconcile customer accounts.

· Issue refunds to hotel and event guests as needed, ensuring documentation and authorization procedures are followed.

· Track and follow up on outstanding balances to ensure timely collection of receivables.

· Assist with accounts payable duties, including coding invoices, vendor communications, and payment processing.

· Maintain accurate records of transactions in accounting systems and Excel-based tracking sheets.

· Assist with daily cash deposits, cash handling audits, and reconciliation of cash drawers as needed.

· Provide support for month-end close processes and internal/external audits.

· Communicate professionally with internal departments, vendors, and clients to resolve billing or payment inquiries.

· Perform other accounting and administrative duties as assigned by the Director of Finance.

KNOWLEDGE, SKILLS, AND ABILITIES:

· Knowledge of basic accounting principles and financial transaction procedures preferred.

· Ability to multi-task and manage competing priorities in a fast-paced environment.

· Comfortable working independently and collaboratively in a team setting.

· Strong problem-solving skills with the ability to identify and resolve discrepancies.

· Customer service mindset when communicating with guests, vendors, and internal departments.

· Familiarity with hospitality industry billing processes and tax-exempt documentation is a plus.

Requirements

EXPERIENCE:

· High school diploma or GED required.

· Accounts Receivable and/or Accounts Payable experience preferred.

· Previous experience in the hotel or hospitality industry is a plus.

· Proficiency in Microsoft Excel is required.

· Working knowledge of accounting software; experience with Marriott systems a plus.

· Ability to handle confidential financial information with integrity.

· Strong analytical and organizational skills.

· Exceptional attention to detail and accuracy in data entry and financial records.

· Excellent written and verbal communication skills.

PHYSICAL DEMANDS:

· Must be able to sit for extended periods and work at a computer.

· May require occasional lifting of up to 20 pounds (documents, cash deposits, office supplies).

· Ability to navigate hotel property and interact with various departments as needed.