Accounting Clerk

This position will be responsible for the accurate recording and processing of Accounts Payable invoices and Accounts Receivable invoice with related processes. This position will interface with others inside and outside the company in a timely manner, maintaining business relationships to fulfill these responsibilities.

Accounts Payable

• Prepare accounts payable invoices for payments by matching invoices, receiving documents, and purchase orders


• Reconcile discrepancies, if any, by working with purchasing and/or receiving departments


• Determine proper distribution and coding of invoices and payment date information


• Verify vendor accounts by reconciling monthly statements and related transactions


• Obtain proper approvals before entering vouchers


• Answer all vendor inquiries


• Enter a high volume of invoices, verifying edits and making corrections


• Process expense reports in accordance with appropriate processing guidelines

Accounts Receivable

• Create customer invoices ensuring all paperwork is received to support the transaction and customer terms are accurate

Other Job Duties

• Assist with audit preparation and documentation retrieval


• Review and reconcile Accounts Payable, Accounts Receivable, and related accounts to General Ledge weekly/monthly


• Maintain document archival


• Assist with budget to actual analysis compiling and dispersing information for other departments


• Maintain customer and vendor information in ERP system


• Ability to maintain regular, punctual, and reliable attendance as set by the supervisor according to handbook guidelines consistent with the ADA, FMLA and other federal, state, and local standards


• Abide by all safety, quality, personnel, and other policies as applicable