Accounting Clerk

As an Accounting Clerk, you will be responsible for processing, verifying, and reconciling all assigned vendor invoices and payments. You will also be assisting with the month-end closing process, ensuring that all invoices are accurate and properly recorded and supporting the accounting staff with month end requirements, such as Balance Sheet Analysis, and Various Reporting/Supporting Schedules.

Reports to: Controller 

Job Type: Full-Time, 40 hours per week, Mon-Fri

Job Location: Hybrid in New Providence, NJ

• High School Diploma or equivalent
• Three years AP with 3-part match experience is preferred with GL coding responsibility
• Computer literate, Excel & Word knowledge, AP Software (Business Central experience is a plus) Copier, Fax, Email

Job Responsibilities, included but not limited to:

Accounts Payable:

• Process vendor invoices by three way match (invoice, purchase order, receiving) resolving price/quantity discrepancies as necessary
• Clearly indicate which items have been received and when received
• Code invoices according to five segment GL account structure
• Route invoices via Electronic Approval to appropriate cost center manager
• Process approved invoices in a timely manner according to monthly close schedule
• Reconcile vendor statements
• Communicate with vendors on payment status as necessary
• Respond to vendor inquiries
• Process payments as necessary
• Prepare and review disbursement package for accuracy
• Release all signed checks with appropriate backup
• Create and maintain vendor cards
• Void and reissue payments as necessary with management approval
• Process stop payments with appropriate management approval
• Review, Approve, and Process employee reimbursements for travel and entertainment
• Other Duties/Projects as assigned
• Vendor Account Analysis
• Respond to vendor inquiries in a timely manner
• Assist with internal and external audits
• Prepare and review journal entries – accruals
• Prepare Balance Sheet Analysis Schedules
• Prepare and Maintain Supporting & Detailed Expense Account Schedules 

Physical Demands

The physical requirements listed here indicate what an employee must meet to effectively perform this role's essential functions. The employee frequently needs to communicate verbally, listen attentively, and spend prolonged periods sitting at a desk and working on a computer. The role also requires lifting files, opening filing cabinets, and bending or standing as needed. 

Benefits & Perks 

• Comprehensive Medical, Dental, and Vision Package
• 401(k) Plan with Company Match
• Generous PTO: Vacation, Sick Time, Personal Days, and Paid Holidays
• Life Insurance: Standard coverage with optional enhancements
• Employee Assistance Program: Free counseling and coaching sessions
• Emotional Well-being and Work-Life Balance Resources
• Short & Long-Term Disability: Company-paid with optional supplements
• Accidental Death and Dismemberment Insurance
• FSA and HSA: Manage healthcare expenses
• Commuter Spending Programs
• Volunteer and Engagement Opportunities
• Employee Referral Bonuses
• Exclusive Discounts on entertainment, travel and various other supplemental and cellphone plans

Equal Employment Opportunity 

The PromptCare Companies is committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination on the basis of race, color, age, national origin, religion, gender, gender identity, sexual orientation, pregnancy, marital status, genetic disposition, disability, veteran's status or any other characteristic or classification protected by State/Federal/Local laws. We foster a work environment in which diversity and inclusion are embraced, people are hired and advanced on their merits, and employees are treated with mutual respect and dignity.