Accounting Clerk

Essential Functions:

• Group billing/deposits/final balances. All catering functions must be paid 3 business days before function.


• Print banquet checks and check that they are posted to correct account daily.


• Print invoices for groups the day after departure and send them to Meeting Planners to review.


• Once reviewed make any changes needed and send to group contact.


• Check folio transfer report for any folios going to group transient AR accounts.


• Prepare invoices for any transient groups that have open folios daily.


• Set up new AR files.


• Handle Direct Bill applications.


• AR Aging and collections


• Elevon credit card lookups


• Pull drop safe, prepare Daily Deposits.


• Notify managers of any cashier shortages


• Count all hotel banks monthly.


• Organize Petty Cash Receipts for Reimbursements


• Upload Cash Handling and Bank Contracts.


• Research Chargebacks and answer them. Do any postings necessary for these.


• Maintain Gift Certificate Log.


• Tax exemptions-enter Profit Sage and upload.


• Upload Credit Meeting minutes.


• Check “skips” and “checked out”, daily. Notify Front Office manager of any that need to be taken care of.


• Post Bonvoy invoice monthly.


• Any other duties assigned by Controller/ Director of Finance.