Accounting Clerk

Join the American Bank team! We are a small, privately-owned community bank that delivers high-quality experiences tailored to each individual and business. We empower our employees to work in the best interest of customers, give back to their communities, and maintain a healthy work-life balance. We also like to have fun!

Please Consider Applying Through This Link: https://americanbankmontana.bamboohr.com/jobs/

Reports to: Controller

Position Status: Full-Time, Non-exempt (Hourly) 

Position Summary: The Accounting Clerk supports the bank’s accounting operations by processing financial transactions, maintaining records, reconciling accounts, and assisting with regulatory reporting. This role requires strong attention to detail, proficiency with spreadsheets and accounting systems, and the ability to ensure accuracy and timeliness in financial reporting. 

Benefits:

•    Comprehensive Health Insurance (Medical, Dental, Vision)

•    Company-Sponsored and Voluntary supplemental insurance options (Life, Disability, Accident, & more)

•    401k (5% match!) Comprehensive Health Insurance (Medical, Dental, Vision)

•    Paid Time Off + 11 Paid Banking Holidays + Paid Volunteer Time Off 

•    Paid On-the-Job Training!

•    Continuing education and development opportunities.

•    Opportunity to work alongside coworkers who are dedicated to building strong relationships and investing in the neighborhoods we proudly serve. 

•     Discounted banking products, and numerous other employee benefits!

Key Responsibilities:
•    Process accounts payable including invoice coding, entry into the accounts payable system, check preparation, and invoice scanning/indexing. 
•    Collect and maintain vendor documentation including workers’ compensation certificates, liability insurance, and tax identification information. 
•    Review accounts annually for required tax reporting information including 1099 reporting.
•    Research and resolve outstanding expense checks.
•    Prepare and process daily accrual entries ensuring accuracy and timeliness. 
•    Complete general ledger accounts for reconciliations and research discrepancies. 
•    Prepare suggested adjusting journal entries for supervisor review and approval. 
•    Assist with correspondent bank fund settlements. 
•    Monitor and analyze accounting records to ensure compliance with internal controls and policies. 
•    Assist in preparing administrative and financial reports by gathering research data. 
•    Prepare teller over/short (offage) reports for review. 
•    Compile and prepare monthly branch accounting packages. 
•    Conduct weekly rate surveys and prepare related reports. 
•    Process rent and lease payments for bank facilities and parking properties. 
•    Process CD and IRA interest checks and maintain related spreadsheets. 
•    Process IOLTA payments. 
•    Maintain dormant account notices and verification of deposit records. 
•    Prepare reports related to online banking access and system activity. 
•    Perform daily processing. 
•    Answer incoming telephone calls and direct them to the appropriate department. 
•    Sort and distribute incoming mail. 
•    Provide backup support for morning review processes and other operational tasks as needed.
•    Satisfactorily complete all required compliance bank training and comply with all regulations which apply within the scope of the position.
•    Other duties as assigned by management.

Education and Experience:
Required: High School Diploma, GED or equivalent. 
Preferred: Coursework or experience in accounting, finance, or bookkeeping. Prior experience in banking or financial services accounting. 

Skills:
•    Strong mathematical and analytical skills with knowledge of basic accounting principles. 
•    Ability to reconcile accounts and identify discrepancies accurately and efficiently. 
•    Proficiency with spreadsheets, word processing, and accounting software. 
•    Strong written and verbal communication skills. 
•    Ability to research errors and resolve discrepancies using available resources. 
•    Proficiency with ten-key calculator and general office technology. 
•    Strong attention to detail and organizational skills. 
•    Willingness to learn new systems, tools, and procedures.

Work Environment:
•    Work environment is indoors in a clean atmosphere with normal noise levels.
•    Ability to work under deadlines and time constraints.
•    Standard business hours of 8:00 am – 5:00 pm Monday through Friday with occasional extended hours for projects or audits.
•    Exposed to potentially hazardous condition—robbery. Receives detailed instructions and procedures to follow and minimize the risk.

Essential Functions:
•    Ability to see, hear, speak, and use hands to operate standard office equipment, including computers, telephones, calculators, photocopiers, and postage machines. 
•    Ability to read, write, perform basic mathematical calculations, analyze data, and solve problems. 
•    Ability to set for extended periods with occasional standing and walking as needed. 
•    Ability to lift and carry up to 30 pounds at waist height and 20 pounds at shoulder height. 

Travel Requirements:
I understand that even though my primary work assignment will be in the Livingston branch; I agree to go to any other location requested by management. I understand that such temporary re-assignment will require the use of my personal vehicle. If I am requested to spend the entire day at a non-primary location, American Bank will pay for my time spent traveling which is inclusive from the time I leave my home to the time I return to my home.  In addition, any time that I use my personal vehicle in such travel, I understand that American Bank will reimburse my mileage at the current designated IRS mileage reimbursement rate.

Pay Grade: 8

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.