Accounting Clerk

Company Profile:

Interstate is a fast-growing, family-owned company specializing in janitorial services with operations throughout North America. We offer a high-performance, fully self-performed janitorial solution backed by nearly 40 years of industry expertise. Our humble beginnings keep us grounded in our mission: to positively impact others. Our passion and care will never change. From day-to-day maintenance and janitorial operations to assistance on special projects, Interstate's services are carefully customized for the fast pace of modern facilities.

As a family-owned company, we treat every customer and employee with respect and understanding. We focus on creating safe and healthy environments so facilities can perform their logistics and missions at the highest level.

Come join our family & WORK HAPPY!

Position Summary:

The Accounting Clerk supports the Accounting Department by performing a variety of accounting and administrative functions with a primary focus on bank deposits, accounts receivable management, and labor distribution reporting. This position ensures the accurate and timely recording of financial transactions and maintains organized financial records to support company operations and reporting requirements.

Reports To: Director of Accounting
Department: Accounting / Finance
Employment Status: Full-Time (or Part-Time, as applicable)

Essential Duties and Responsibilities:

Deposits

• Prepare, verify, and process daily checks and electronic deposits. 
• Reconcile deposits to supporting documentation and accounting records. 
• Record cash receipts accurately in the accounting system. 
• Investigate and resolve discrepancies related to deposits. 
• Maintain deposit records and supporting documentation in accordance with company policies. 

Accounts Receivable

• Apply customer payments and maintain accurate accounts receivable records. 
• Monitor outstanding balances and follow up on overdue accounts. 
• Research and resolve billing discrepancies and customer payment issues. 
• Prepare accounts receivable aging reports and assist with collection efforts. 
• Reconcile customer accounts and ensure accurate account balances. 

Labor Distribution Reporting

• Compile, review, and analyze labor allocation data from payroll and operational records. 
• Prepare labor distribution reports for management review. 
• Verify labor charges are properly allocated to departments, projects, or cost centers. 
• Investigate and correct labor reporting discrepancies. 
• Maintain supporting documentation for labor allocation and reporting purposes. 

General Accounting Support

• Maintain organized accounting files and records. 
• Support internal audit requests by providing required documentation. 
• Assist with special projects and other accounting duties as assigned. 

Qualifications:

Education and Experience

• Minimum of 1–3 years of accounting, bookkeeping, or accounts receivable experience preferred. 
• Experience with QuickBooks Desktop and Microsoft Excel required. 

Knowledge, Skills, and Abilities

• Understanding of basic accounting principles and procedures. 
• Strong attention to detail and accuracy. 
• Proficiency in Microsoft Excel, including spreadsheets and reporting functions. 
• Ability to analyze financial data and identify discrepancies. 
• Strong organizational, time management, and problem-solving skills. 
• Effective written and verbal communication skills. 
• Ability to maintain confidentiality and handle sensitive financial information. 
• Ability to work independently and as part of a team. 

Physical Requirements

• Ability to sit and work at a computer for extended periods. 
• Occasional lifting of files, records, or office materials up to 20 pounds.

Interstate Premier Facility Services Provider is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Interstate – Work Happy!

#INDHP