Accounting Clerk

Position Overview:

Assist in various responsibilities including processing and tracking payables and receivables, backup banking functions and various other duties as determined by the Accounting Manager and/or Controller.

Key Responsibilities (Essential Duties and Functions):

This list of duties and responsibilities is not all-inclusive and may expand to include other duties and responsibilities based on business needs.

• Code invoices and verify for proper approval by various corporate and development entities, ensure proper allocation of company, department and expense account number in the Timberline/ Timberscan system.  Manage accounts payable e mail inbox and electronically route to the appropriate staff person.   Help resolve vendor and employee issues concerning payment of invoices.


• Back up for AMEX/ Visa expense report processing in Concur system.


• Coordinate weekly and monthly must pays with operations accounting.


• Set up and post monthly recurring accounts payable entries.


• Run Payment Selection report for weekly check run, verify totals and print authorized checks and ACH’s accordingly.


• Attach appropriate invoices to related check stubs weekly, unsure that checks are submitted to the vendors correctly- regular postage, Fed Ex, hand deliver.


• Process manual checks as needed after approval has been obtained and/or verified.


• Copy and pull requested invoices for audit or various other purposes.  Work with operations to make sure site payables are pulled for requested Lease Up properties.


• Run and distribute yearly 1099’s and IRS reports, research and resolve any discrepancies.


• Process deposits using electronic scanning and manual deposits slips daily.  Enter deposits into the Timberline system with the correct company, department, bank ID and GL codes.


• Record AR receipts to the customer files in Timberline for various service fees (Mgmt, C&A, EOM) and research any discrepancies.


• Filing of daily work and preparing monthly cash receipt journals.


• Back up on banking system for cash transfers, direct debits and stop payments using multiple financial institution web sites for electronic banking.


• Record all electronic wire transfers into Timberline daily.


• Other duties as assigned.

Education & Experience:

• Associates degree in accounting or similar field required with a minimum of 5+ years of related experience.


• Electronic banking experience preferred.


• Microsoft Office including Outlook, Excel and Word.


• Other systems experience with Adobe and Timberline/Timberscan


• Ability to prioritize multiple projects in a fast paced and deadline driven environment.


• Work independently, proceed with objectives without supervision, and handle/resolve various problems in a timely manner.


• Communicate effectively with several departments simultaneously.


• Strong customer service skills

Work Environment/Physical Demands:

• This job operates in a clerical office setting. This role routinely utilizes standard office equipment such as computers, phone, photocopiers/printers, and filing cabinets.


• This position requires sitting, bending, stooping, or standing as necessary. Our offices are equipped with electronic desks for standing or sitting.

McCormack Baron is an equal-opportunity employer and makes hiring decisions based on merit.