Accounting Clerk

Gallagher Fluid Seals is seeking a detail-oriented and organized Bookkeeper with hands-on QuickBooks experience to support the company's day-to-day accounting and financial operations. This position is responsible for maintaining accurate financial records, processing accounts payable and accounts receivable, reconciling bank and credit card accounts, and assisting with month-end financial reporting.

Description of Key Responsibilities: 

• Maintain accurate and up-to-date financial records using QuickBooks.
• Record daily financial transactions, including deposits, expenses, payments, and journal entries.
• Reconcile bank accounts, credit card statements, and other balance sheet accounts.
• Maintain the general ledger and ensure transactions are properly categorized.
• Assist with month-end and year-end closing activities.
• Prepare routine financial reports and summaries for management review.
• Review, code, and process vendor invoices for payment.
• Verify invoice accuracy, approvals, and supporting documentation.
• Track payment due dates and maintain positive vendor relationships.
• Reconcile vendor statements and resolve billing discrepancies.
• Prepare and issue customer invoices.
• Apply customer payments and maintain accurate accounts receivable records.
• Monitor outstanding balances and follow up on past-due invoices.
• Research and resolve customer billing and payment discrepancies.
• All other duties as assigned.

Qualifications/Basic Job Requirements

• 2+ years of bookkeeping or general accounting experience preferred.
• Demonstrated hands-on experience using QuickBooks is required.
• Working knowledge of accounts payable, accounts receivable, general ledger accounting, and bank reconciliations.
• Proficiency in Microsoft Excel and other standard office applications.
• Strong mathematical, analytical, and problem-solving skills.
• Excellent attention to detail and organizational skills.
• Ability to prioritize tasks, meet deadlines, and work independently.
• Strong written and verbal communication skills.
• Ability to handle confidential financial information with integrity and discretion.