Accounting Clerk

Job Summary

The Accounting Clerk assists in managing accounts receivable and collections for a group of auto parts stores. The position involves the application of payments, processing of customer statements, tracking of customer accounts, monitoring of aged receivables, collections from delinquent customers, reconciliations of customer accounts, dispute resolution, and other accounts receivable related tasks. This position reports to the AR Manager.

• Hours: This position is Monday through Friday, 8am - 5pm, In-person in our Roxboro office

Core Responsibilities

• Payment Processing & Ledger Reconciliation
• Payment Posting: Post customer payments accurately by recording cash, checks, and credit card transactions.
• Deposit Preparation: Prepare and record official bank deposits.
• Ledger Reconciliation: Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Deduction Resolution: Resolve valid or authorized deductions by entering adjusting entries, and resolve invalid or unauthorized deductions by following pending deductions procedures.

• Collections & Delinquent Account Management
• Active Collections: Collect on accounts by sending invoice reminders and statements, and by communicating directly via phone, email, or mail.
• Account Resolution: Resolve collection issues by examining customer payment plans, payment histories, and established credit lines.
• Bad Debt Oversight: Assist in managing bad debt judgments.

• Account Verification & Dispute Resolution
• Discrepancy Investigation: Verify the validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and customers.
• Statement Distribution: Create, validate, and distribute timely customer statements.

• Compliance, Security, & Administrative Support
• Confidentiality Protection: Maintain customer confidence and protect operations by keeping all financial and organizational information strictly confidential.
• Internal Financial Controls: Maintain accounting controls and financial security by following, monitoring, and enforcing internal controls.
• Management Support: Provide clerical and administrative support to management as requested.
• Team Contribution: Contribute to broader team efforts by accomplishing related operational results as needed.

• Reporting & Communication
• Receivable Reporting: Generate various monthly receivable reports detailing paid and unpaid invoices alongside other accounts receivable activities.
• Status Updates: Provide regular, detailed receivables status updates directly to management.

Requirements & Qualifications

• Skills & Core Competencies
• Financial Capabilities: Solid foundation in basic accounting, reporting skills, and analyzing financial information.
• Operational Execution: Exceptional attention to detail, strong time management, and a highly deadline-oriented work ethic.
• Service & Discretion: Professional customer service skills paired with a strict adherence to strict confidentiality.

• Experience & Education
• Professional Experience: 2+ years of accounting or equivalent professional experience.
• AR Knowledge: Direct, hands-on experience working with accounts receivable functions.
• Collections Expertise: Prior experience working with collections is highly preferred.