Accounting Clerk | Sparta

Accounting Clerk

Non-Exempt – Grade Level 3

Equal Employment Opportunity 

Corporate Values & Mission

“Provide superior service, quality advice and show our utmost respect to everyone we meet.”

General Summary

As a member of the Accounting team, the Accounting Clerk is responsible for assisting with both clerical and administrative tasks. This includes reporting, bookkeeping, research, and the resolution of discrepancies.

Reports To: Accounting Manager

Essential Duties and Responsibilities

• Prepare and/or posting various daily and month-end entries
• Review and pay invoices using the accounts payable software.
• Process donation requests.
• Approve and maintain all employee credit cards.
• Monitor and increase invoices paid with corporate card.
• Review and approve employee expenses.
• Train new employees on accounts payable software and provide assistance when needed.
• Process employee and vendor profile updates in the accounts payable software.
• Balance general ledger and internal checking accounts.
• Assist in preparation of information for external audits and examiner reviews.
• Assist in preparation of information for tax returns.
• Be familiar with and comply with the provisions of the Bank Secrecy Act and USA PATRIOT Act as they relate to the functions of this position. Complete all required reports related to those acts and reports any observed violations or potential violations of those acts to a supervisor or other appropriate bank officer.
• Be familiar with and comply with all federal and state banking regulations as applicable.
• Additional responsibilities as assigned.

Qualifications

To perform this job successfully, an Individual in this position must be able to perform each of the above essential duties satisfactorily and exhibit the values of the Company. In addition, the requirements listed below are representative of the knowledge, skill and/or ability required.

Experience and/or Education

• High School Diploma
• Bachelor's Degree in business-related major preferred
• Proficient in Excel
• Able to adapt to new technology and manage multiple tasks
• High level of accuracy and efficiency
• History of providing excellent customer service

Competencies 

Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings; writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data accurately; able to read and interpret written information.

Analytical – Synthesizes complex and diverse information; collects and researches data; uses intuition and experience to complement data

Technical Skills – Assesses own strengths and weaknesses; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.

Judgement – Displays willingness to make decisions; exhibits sound and accurate judgement; supports and explains reasoning for decisions; includes appropriate people in decision-making process. Makes timely decisions.

Planning/Organizing – Prioritized and plans work activities; uses time efficiently; sets goals and objectives; develops realistic action plans.

Quality – Demonstrates accuracy and thoroughness; monitors own work and the work of others to ensure quality.

Quantity – Meets productivity standards; completes work in a timely manner; strives to increase productivity; works quickly.

Physical Demands and Work Environment

• Ability to work in an office environment which may include many hours of computer and telephone usage. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodations.

Revised: 09.2025