Accounting Compliance Manager

Who We Are

Tracing our original history back to 1920, EJF Real Estate Services has been a family-owned, family-operated business focused on residential property management and real estate sales in the Washington DC metropolitan area for over 30 years. Today, we are the largest DC-based property management company servicing hundreds of clients across the DMV. Our extensive market knowledge, hands-on industry experience, and best-in-class customer service work together to help communities thrive. Want to join in on the fun?

What You Do

EJF Real Estate Services is seeking an Accounting Compliance & Special Projects Manager to coordinate and execute a high volume of time-sensitive, compliance-driven accounting deliverables across our community association portfolio. This role supports the end-to-end execution of regulatory filings, tax compliance coordination, audit support, annual reporting, and select cross-functional accounting initiatives—many of which have statutory deadlines. The ideal candidate is highly organized, comfortable managing multiple parallel timelines, and motivated by building clear trackers, documentation, and repeatable workflows that reduce rework and risk.

Regulatory, Tax & Filing Compliance

• Coordinate required federal, state, and local tax and compliance filings for assigned associations, partnering with external auditors/tax preparers.
• Manage the compliance workflow: collecting inputs, coordinating review, preparing approval packages, and supporting filing and payment processing.
• Maintain filing calendars, deadlines, and documentation standards to ensure on-time completion.
• Perform reasonableness/QA checks on completed returns prior to leadership approval.
• Track and help resolve tax notices, discrepancies, and reinstatements in coordination with preparers and agencies.
• Ensure accurate recordkeeping and documentation across company systems.

Government Portals, Registrations & Access

• Support setup and maintenance of required tax and regulatory portals and access controls.
• Assist with onboarding associations into federal and state systems and required registrations.
• Coordinate power-of-attorney/authorization workflows as needed for leadership signature.

Payments, Allocations & Special Compliance Items

• Coordinate tax-related payments and special compliance items, ensuring approvals are obtained per policy.
• Track real property tax payments and monitoring for applicable associations.
• Support reviews of allocations, prorations, and true-ups; coordinate with accounting teams for accurate posting and documentation.

Budget Cycle & Annual Execution Support

• Support accounting components of the annual budget cycle and related initiatives.
• Maintain budget templates, formulas, and fee structures; flag issues for review.
• QA draft budgets for internal consistency and coordinate issue resolution prior to approval.
• Confirm approved budgets and fee updates are entered correctly into systems.

Audit Support & Coordination

• Coordinate annual audit workflows for assigned associations, including timelines, request lists, and status tracking.
• Support engagement letter processing, data requests, draft coordination, and audit adjustment tracking.
• Ensure audit adjustments are routed for approval and entered accurately once approved.
• Maintain clear audit status reporting for accounting leadership.

Onboarding & Offboarding Execution Support

• Support accounting execution for association onboarding/offboarding, including GL mapping, banking data review, balance imports, and Day-1 verification.
• Coordinate clean handoffs of financial data and records during transitions.
• Track final reconciliations, closures, and administrative charges to completion.

Process, Tracking & Continuous Improvement

• Build and maintain trackers, calendars, checklists, and QA controls to improve visibility and reduce last-minute escalations.
• Document recurring processes and support training/knowledge transfer to reduce key-person dependency.
• Identify bottlenecks and propose incremental improvements; partner with leadership on broader changes.
• Provide consistent status updates to accounting leadership.

Decision Authority & Escalation

• Executes routine workflow steps and prepares approval-ready packages for filings and payments in line with policy.
• Escalates exceptions, disputes, or potential exposure promptly to the Controller/CFO.
• Serves as a key point of coordination for compliance-related accounting items, working closely with accounting leadership.

Team Leadership & Process Improvement

• Lead and develop a team responsible for recurring compliance deliverables and special projects.

Qualifications

• 3+ years in accounting operations, compliance, audit/tax coordination, or a similarly deadline-driven environment
• 2+ years of people leadership experience
• Proven ability to manage high-volume, high-consequence workflows
• Strong organizational, project management, and follow-through skills
• Clear and confident communicator with internal teams and external partners

Preferred

• Experience in HOA, condo, co-op, or property management accounting
• Familiarity with multi-state and DC-area regulatory environments
• Experience with Vantaca or similar property/accounting platforms

What We Offer

EJF offers a comprehensive health benefits package that includes medical, dental, and vision insurance, employer-paid Life and Disability insurance, and 401(k) plan with company match. EJF is an equal opportunity employer and provides reasonable accommodation to qualified individuals with disabilities. All qualified applicants will receive consideration for employment without regard to any protected category under Federal law or laws of the District of Columbia. If you are an applicant that requires reasonable accommodation, please email us at [email protected].