Accounting Coordinator

Position Reports to:  Chief Financial Officer

Position Description:

The Accounting Coordinator drives financial intelligence, controls, and compliance.

Capability Requirements:  The individual must…

1. Love our Lord and commit to our mission…
We establish sustainable centers for alleviating poverty and multiplying disciples in third-world environments.

 2. Embody and embrace our values…

·      Urgent Pursuit

·      Sacrificial Service

·      Intentional Development

·      Clear Communication

·      Complete Alignment

·      Excellent Execution

3. Demonstrate accuracy, skill, and speed in bookkeeping activities

4. Have a structured, oriented, and procedure-focused approach

5. A high attention to detail and organization with an analytical, systematic thought process

6. Be goal-oriented and deadline-driven

7. Possess good communication skills – verbal and written

8. Possess strong computer skills: Word, Excel, Keynote, Pages, etc.

9. Be familiar with accounting principles and software

Time Requirements: 

With sensitivity to personal and family needs in mind, this position will require at minimum 40 in-office working hours per week during the monthly closing period, plus hours on an as-needed basis for month-end preparation, audit support, special projects, etc.

Travel Requirements:

International travel requirements will be occasional. Domestic travel requirements will be primarily between HQ & Thrift Stores.

Position Duties:

            The Accounting Coordinator drives financial intelligence, controls, and compliance.

1.         Accounting Execution

• Utilize a monthly close out meeting with the bookkeeper to ensure accurate revenue and expense capture each month


• Provide day-to-day as needed assistance to the bookkeeper regarding complex entries, proper recognition of unusual items, etc.


• Manage the fixed asset logs and resulting quarterly depreciation entries


• Plan and execute the quarterly allocation meetings and provide the bookkeeper with the resulting quarterly entries


• Review month end actual versus budget reports and set meetings as needed with Department Heads


• Work with the bookkeeper to plan and execute the annual audit and 990 process with the external CPA firm

2.         Monthly Closing

• Ensure monthly close-out process is completed in accordance with Vapor Ministries’ accounting procedures

3.         Transaction Oversight

• Support the bookkeeper to ensure proper execution and recording of all cash and noncash transactions in accordance with Vapor Ministries’ accounting procedures


• Support the bookkeeper to ensure all funds disbursements are properly approved in accordance with Vapor Ministries’ financial controls policy


• Oversee bi-weekly payroll process

4.         Financial Reporting

• Prepare all recurring monthly managerial reports


• Support Operations, Marketing, and Profit Centers with supplemental reports for key information

5.         Financial Literacy

• Create budgeting templates for the entity


• Ensure departments have appropriate tools and training for financial planning


• Provide support to streamline rolled up financial reporting


• Provide tools and resources for team member personal financial growth

Disclaimer: Other duties may be assigned as necessary on a temporary and infrequent basis.