Accounting Coordinator

Job Title: Accounting Coordinator

Company: Greenlife Gardens

Location: Papillion, NE (Commercial & Residential Landscaping / Lawn Care Operations)

Reports To: Chief Financial Officer

Employment Type: Full-Time

Job Summary

The Accounting Coordinator supports day-to-day accounting for our commercial and residential landscaping and lawn care operations, partnering with operations and finance to ensure accurate billing, clean job costing, and timely month-end support. This role owns key workflows across accounts payable, accounts receivable, deposit processing, payroll coordination, and reconciliations, while helping reduce billing delays, improve coding accuracy, and minimize month-end surprises through strong follow-through and process discipline.

Responsibilities

• Process incoming mail, invoices, payments, and deposits; maintain accurate documentation for all transactions.


• Support invoice preparation and ensure billing aligns with contract terms, completed work, service dates, and required backup.


• Track AR aging, send statements/follow-ups, and coordinate dispute resolution with customers and operations.


• Maintain strong job-cost hygiene by ensuring vendor bills, materials, fuel, and subcontractor costs are coded to the correct job/service line; follow up on miscoding promptly.


• Support billing for change orders, extras, and time-and-material work (labor/equipment support and material usage backup).


• Review time and job allocations for accuracy; coordinate corrections with payroll and support field staff on timekeeping expectations.


• Perform bank reconciliations and assist with balance sheet reviews; investigate and escalate unusual transactions or discrepancies.


• Assist month-end close support schedules (accruals, prepaids, and other close tasks) and maintain organized supporting documentation.


• Maintain vendor and subcontractor files (e.g., W-9s, certificates of insurance if applicable) and ensure invoices align to agreed terms and backup.


• Identify process improvements across AP, AR/billing, coding, and workflow efficiency; communicate clearly with accounting leadership and operations

Qualifications

• 3–5 years of accounting experience (field services, construction, landscaping, or similar operational environment preferred).


• Working knowledge of AP, AR, reconciliations, and month-end close support; experience coordinating payroll processes is a plus.


• Proficiency in Excel and comfort learning accounting and job/service systems.


• Highly organized, detail-oriented, and able to manage multiple priorities and deadlines.


• Strong communication skills and a collaborative approach when partnering with field operations and leadership.


• Comfortable with seasonal volume spikes (spring ramp-up, month-end, and weather-driven priorities)

Pay and Benefits

• Pay: Starting at $60,000/year (based on experience; higher starting pay available for well-qualified candidates).


• Health/Vision/Dental insurance options


• 401(k) with company match


• Paid time off and paid holidays


• Advancement opportunities within a growing organization

Why Greenlife Gardens

Greenlife Gardens is committed to operational excellence, team development, and long-term growth. In this role, you’ll have real ownership over core accounting workflows and the opportunity to strengthen billing accuracy, job costing discipline, and month-end execution—while partnering closely with both operations and finance leadership.