Accounting Coordinator

The Accounting Coordinator exists to ensure the accurate, timely, and efficient administration of payroll, benefits, retirement, and accounts payable activities across MDC and its client portfolio. This position serves as a critical operational support role, helping maintain the systems, processes, and data integrity necessary to deliver exceptional client service while supporting a positive employee experience. The Coordinator partners with internal leadership, clients, employees, and vendors to ensure administrative operations are executed with accuracy, consistency, and professionalism. 

Core Functions

• Receive, review, code, and process vendor invoices through Bill.com and QuickBooks; ensure invoices are accurately coded, approved, and paid in a timely manner.
• Review employee timesheets for completeness, accuracy, and policy compliance; research and resolve discrepancies with managers and employees.
• Enter and maintain payroll-related changes, including compensation updates, deductions, garnishments, employee data changes, and terminations.
• Prepare payroll support documentation and conduct payroll audits to ensure accuracy prior to processing.
• Upload payroll reports and supporting documentation to client and internal file repositories.
• Calculate, verify, and submit retirement plan contributions; reconcile retirement deductions and supporting records.
• Enter and maintain employee information across payroll, HRIS, benefits, and retirement systems.
• Review benefit invoices, enrollment records, and payroll deductions for accuracy; resolve discrepancies with carriers, vendors, and internal stakeholders.
• Support benefits administration activities, including new hire enrollments, qualifying life events, and annual open enrollment.
• Audit payroll, benefits, retirement, and accounts payable transactions to identify discrepancies and ensure accuracy before final processing.
• Maintain organized payroll, benefits, retirement, accounts payable, and employee records in accordance with established procedures and recordkeeping requirements.
• Document processes, maintain procedural guides, and identify opportunities to improve efficiency, accuracy, and consistency across payroll, benefits, retirement, and accounts payable workflows.
• Deliver responsive, professional customer service to employees, managers, clients, vendors, and benefit providers; respond to inquiries, resolve issues, and provide timely follow-up and support.
• Other duties as assigned.

• High school diploma or Associate's degree in Accounting, Finance, Business Administration, or a related field; equivalent combination of education and experience will be considered.
• Minimum of three (3) years of experience supporting accounts payable, payroll administration, benefits administration, accounting operations, or a related business function.
• Demonstrated experience delivering exceptional customer service with professionalism, attention to detail, confidentiality, and sound judgment in a role requiring frequent interaction with diverse stakeholders.

Required Competencies

• Attention to Detail: Produces accurate, complete, and high-quality work while identifying and resolving discrepancies.
• Organization: Effectively manages multiple priorities, deadlines, records, and processes in a structured and efficient manner.
• Customer Service: Delivers responsive, professional, and solution-oriented support to internal and external stakeholders.
• Communication: Communicates clearly, professionally, and effectively in both written and verbal interactions.
• Technical Aptitude: Quickly learns and effectively utilizes business systems, technology, and AI-enabled tools to support operational efficiency and service delivery.
• Accountability: Demonstrates personal ownership, reliability, and professionalism while following through on commitments and taking responsibility for actions and outcomes.
• Dependability: Consistently demonstrates professionalism, responsiveness, and commitment to meeting organizational expectations.
• Problem Solving: Uses sound judgment to identify issues, analyze information, and develop appropriate solutions.
• Process Improvement: Identifies opportunities to improve workflows, efficiency, accuracy, and consistency.
• Confidentiality: Handles sensitive employee, client, payroll, benefits, and financial information with discretion and professionalism.