Accounting Coordinator

POSITION SUMMARY:

The Accounting Coordinator supports the day-to-day operations of the Finance department by coordinating accounts payable, employee expense reimbursements, vendor administration, purchasing support, and general accounting support activities. Reporting to the Accounting Manager, this position plays an important role in ensuring accurate, timely, and efficient financial operations while supporting the accounting team.

This role offers an excellent opportunity for an individual seeking to build a career in accounting and finance through hands-on experience, professional development, and increasing responsibility within a growing organization.

GENERAL REQUIREMENTS:

Education/Experience

Required

• An equivalent combination of education, training, and experience that demonstrates the knowledge, skills, and abilities required to successfully perform the responsibilities of the position.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, including Excel.
• Ability to learn new systems, processes, and accounting responsibilities.
• Demonstrated initiative, reliability, and a strong work ethic.

Preferred

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• One to three years of accounting, accounts payable, administrative support, or related experience.
• Recent graduates and candidates pursuing an accounting or finance degree are encouraged to apply.
• Experience with NetSuite or another ERP system.
• Healthcare or nonprofit experience. 

Accounts Payable

• Process vendor invoices accurately and in a timely manner.
• Coordinate weekly accounts payable processing and payment runs.
• Ensure invoices are properly approved, coded, and supported.
• Maintain vendor records, W-9s, and supporting documentation.
• Research and resolve invoice discrepancies and vendor inquiries.

Employee Expenses & Purchasing Support

• Process employee expense reimbursements.
• Review expense reports for compliance with organizational policies.
• Administer corporate credit card reconciliations.
• Support purchasing activities and vendor onboarding.
• Maintain purchasing and payment documentation.

Accounting Support

• Assist with month-end close activities.
• Prepare routine account reconciliations.
• Prepare journal entries as assigned.
• Maintain fixed asset records and supporting documentation.
• Assist with annual audit requests and preparation of supporting schedules.
• Maintain organized accounting records and supporting documentation.

Finance Operations & Continuous Improvement

• Support the Accounting Manager in maintaining efficient day-to-day accounting operations.
• Provide responsive and professional customer service to employees, vendors, and other stakeholders regarding accounts payable and Finance-related inquiries.
• Identify opportunities to improve Finance processes and administrative efficiency.
• Assist with implementation of new systems and process improvements.
• Support special projects and other Finance initiatives as assigned.
• Demonstrate initiative and a willingness to learn new accounting responsibilities as the Finance department continues to grow.

PHYSICAL REQUIREMENTS:

• Ability to drive a motor vehicle without restrictions, often in heavy traffic and frequently long distances.
• Senses of vision, hearing and smell sufficient to regularly operate a motor vehicle, to visualize threats in the environment or risks to clients, and to operate safely in the field.
• Required to occasionally lift and carry 10-20 pounds.
• Regularly required to sit, stand, climb stairs (1 or more flights) and walk while in route to and during family visits.
• Regularly required to sit and use computer in office settings.

EOE, INCLUDING DISABILITY/VETS

We are an equal opportunity employer and consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, age, disability, medical condition, genetic information, marital status, veteran status, or any other protected characteristic under California law.

Management reserves the right to add, change, delete or rescind duties or responsibilities of positions within the job classification at any time.