Accounting Coordinator

AMEND Consulting Accounting Coordinator 

Job Summary: 

The Accounting Coordinator supports in the preparation and maintenance of financial record keeping for AMEND, owning or supporting in the Accounts Receivable, Accounts Payable, Invoicing, Expense Management, and Financial Project Administration processes of the business. They report directly to the Financial Partner and work closely alongside the Director of Finance and Administration. 

Job Responsibilities: 

• Responsible for accounts receivable and accounts payable entry and tracking 

• Lead the administration of the client invoicing process 

• Monitor and track aged receivables 

• Supporting client / vendor communications regarding AR or AP 

• Acts as a backup for paying bills and generating checks, as necessary 

• Responsible for the entry and tracking of the Expense Management process 

• Facilitate the creation and set up of new consulting project expense tracking 

• Manage the expense invoicing process 

• Support in the creation of expense reporting process for the Financial Partner 

• Responsible for the facilitation of financial project administration activities 

• New client project set up in project management software 

• New client project set up in customer relationship management software 

• Project discount tracking and reporting within associated systems 

• Assist with the depositing and recording of client check receipts in accounting software 

• Performs weekly and/or monthly reconciliation activities in support of the Director of Finance and Administration 

• Reconciles other balance sheet accounts as needed on a monthly basis 

• Supports in the preparation of monthly journal entries as requested and generally assists in all monthly closing activities in partnership with the Director of Finance and Administration 

• Assists the Director of Finance and Administration with tax preparation 

• Ensures proper use and protection of information assets by complying with the organization’s information privacy and security policies to protect assets from unauthorized access and by reporting any security events or potential events or other security risks to the organization                                                                                                                                                                                                      


• Performs other duties as assigned 

Qualifications: 

• Bachelor's degree in accounting, business, or equivalent experience 

• Excellent communication and organizational skills 

• Ability to manage multiple projects and priorities 

• Familiarity with Quick Books and other accounting systems 

• Ability to interface with multiple other business functions (internally and externally) 

• Desire to work for a growing, fast-paced organization 

• Desire to work in a business services function, supporting the Consulting organization as an internal business service representative  

• Curiosity to ask questions and challenge the status quo 

• Creativity to devise out-of-the-box solutions and process improvements 

• (Preferred) experience within Finance or Accounting organizations 

• Competitive pay and bonus


• Investment in your growth and development


• Full health, vision, dental and life benefits 


• Paid parental leave


• 3:1 charity match