Accounting Inventory Clerk (Entry-Level, Hourly Role)

The Accounting Inventory Clerk is a support-level role that assists with inventory tracking, basic accounting functions, and documentation related to inventory purchases, consignments, and lien payoffs. This position helps ensure inventory records and related payments are entered accurately and supported by complete documentation.

Working under the direction of the Group Controller, this role follows established processes and works closely with dealership staff, sales teams, and lenders to help keep inventory records organized, payments processed correctly, and paperwork up to date. This is an excellent opportunity for someone early in their accounting or administrative career who is detail-oriented and eager to learn.

Key Responsibilities

Inventory & Accounting Support

• Enter new inventory (boats, motors, trailers, and related units) into dealership systems accurately and timely
• Maintain inventory records including unit costs, freight, rigging, and adjustments
• Assist with inventory reconciliations between dealership systems and accounting records
• Support the accounting team with inventory-related tasks during month-end close
• Register sold units for warranty with manufacturers as required

Accounts Payable & Documentation

• Enter inventory-related invoices into the accounting system following established procedures
• Review inventory, street purchase, and consignment paperwork for completeness before payments are processed
• Verify required documentation such as bills of sale, payoff statements, titles, and signed agreements
• Communicate missing or incomplete documentation to dealership staff and follow up as needed

Consignments & Payments

• Assist with preparing payments for consignments and inventory purchases once documentation is approved
• Track issued payments and maintain organized records supporting each transaction
• Follow internal processes for check preparation and payment tracking

Lien Payoffs & Title Support

• Assist with lien payoff coordination by reviewing payoff statements and supporting documentation
• Track payoff confirmations and lien releases
• Maintain organized records related to titles and lien documentation

Compliance & Organization

• Follow company policies and internal controls related to inventory and payments
• Maintain organized, audit-ready documentation
• Flag discrepancies or issues and escalate them to the Group Controller

Cross-Functional Support

• Work with sales, operations, and accounting teams across dealership locations
• Respond to internal questions related to inventory status and payment documentation
• Assist with audits, lender requests, and special projects as assigned

• High school diploma or equivalent; associate degree in accounting or business preferred.
• 1–3 years of experience in accounting, inventory, or dealership administration (marine, powersports, or automotive preferred).
• Strong data entry skills with exceptional attention to detail.
• Proficiency in accounting software and dealership management systems (Lightspeed DMS experience preferred).
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong organizational and communication skills.

Preferred

• Experience with multi-location dealership operations.
• Working knowledge of general ledger and accounts payable processes.

Key Competencies

• Detail-oriented and control-minded
• Strong documentation and validation skills
• Organized and deadline-driven
• Comfortable working with lenders and dealership personnel
• High integrity when handling financial transactions