Accounting Manager

JOB OVERVIEW:

Perform professional accounting duties to maintain control over expenses, income, assets and liability of the hotel to ensure the security of the assets of the company in a centralized accounting environment.  Manage lower level accounting staff.

DUTIES AND RESPONSIBILITIES:

• Assist the Dir Area Finance, Dir Finance and/or Assistant Dir Finance with preparation of the Budget, Strategic Plan, and Goals program.

• Perform or assist in the performance of month-end closing.  Input and reconcile all income for closing. Prepare reports, verify Trial Balance, and run Financial Statements for management review.

• Manage daily accounting activities for completion, including day-to-day operations and assignments of Accounting staff.  Plan and organize work, communicate goals, and schedule/assign work to ensure all accounting standards are maintained. Alert management of potentially serious issues.

• Input General Ledger entries and journal vouchers as required.  Ensure all daily transactions are posted and updated in a timely manner and in accordance with generally accepted accounting principles. Maintain control over bookkeeping functions for the hotel to include preparation and review of information posted to subsidiary ledgers as needed.

• Prepare tax reconciliations, payments, reports and investigation as needed.   Maintain necessary records and back up documents required to balance taxes.  Complete monthly, quarterly and annual tax filing as required by the state, city and federal agency.

• Perform or assist in performing balance sheet reconciliations and bank reconciliations.

• Participate in the taking of inventories and verification of extensions on a monthly basis.  Conduct monthly credit meetings and other monthly meetings and distribute minutes as needed.
• Review and verify accounts payable input and output, accounts receivable posting and billing, and maintain the daily income report, ensuring all necessary schedules are completed in a timely manner.  Manage other AP and AR-related duties such as controlling accommodation advance deposits; preparing monthly invoices for other IHG hotels, General Manager, Retail Outlets; monitoring house banks/investments; analyzing/investigating cashiers’ overs and shorts, etc.

• Prepare daily, weekly and monthly reports in accordance with reporting calendars, ensuring that all reports are submitted on a timely basis.

• Perform financial and statistical analysis, forecasting, and complete special projects as needed.

• Promote teamwork and quality service through daily communication and coordination with other departments.  Key departmental contacts include Catering, Sales, Reservations, Accounting, and Front Office. 
• Audit payroll
• Supervise the Accounting department in the absence of the Assistant Director of Finance & Accounting
• Interact with outside contacts:
  • Guests – to resolve billing disputes and answer questions; to provide service to accounts
  • Regulatory agencies – to ensure compliance with governmental regulations and contractual agreements as needed; to coordinate external audits
  • HMG Accounting staff and Dir Regional Hotel Finance – to obtain or provide information 
• May ensure all subordinate staff or other accounting clerical staff members are properly trained and have the tools and equipment needed to effectively carry out their job functions.
• May perform additional accounting functions such as reconciling gratuities for payroll, maintaining contract logs, auditing or approving payments to vendors or agencies, reviewing the work of Income Auditors, and filling in for Dir Hotel Finance or Assistant Dir Hotel Finance as needed in their absence.
• May assist with other duties as assigned.

ACCOUNTABILITY:

This job performs a full range of professional accounting duties for a full service hotel or a cluster of hotels.  Supervises a staff of accounting clerical, professional or paraprofessional positions, and reviews the work of other accounting positions for accuracy and completeness. 

Qualifications and Requirements:

Some College plus 2+ years hotel accounting or auditing experience including management experience, or an equivalent combination of education and experience.   Bachelor’s degree in Finance, Accounting, Business Administration, or related field preferred.  Must speak fluent English. 

This job requires ability to perform the following:

• Carrying or lifting items weighing up to 25 pounds
• Communicating with other people

Other:

• Mathematical skills, including basic math, budgeting, profit/loss concepts, percentages, and variances are utilized frequently.
• Problem solving, reasoning, motivating, organizational and training abilities are used often. 
• Must be able to devise, prepare and maintain spreadsheets using various software systems, and must have knowledge of computerized financial reporting systems and programs.
• May be required to work nights, weekends, and/or holidays.