Accounting Operations Coordinator

Description

JOB   SUMMARY

The Accounting Operations Coordinator plays a crucial role in assisting with various accounting functions, including the daily inbound check deposit register, preparing core AP remittance packets, and assisting with interdepartmental accounting projects. They are responsible for providing general administrative support to the finance department, including filing, maintaining accurate daily inbound check deposits, and organizing incoming mail. The Accounting Operations Coordinator also collaborates with internal and external auditors, assists in administrative duties, and supports the finance team in various ad hoc projects.

RESPONSIBILITIES   

· Manage and maintain the daily inbound check deposit registers.

o Ensuring correct customer accounts are recorded before processing inbound check deposit registers.

o Ensuring daily inbound checks are validated before providing daily inbound check deposit registers to the bank.

· Preparing core Accounts Payable Excel remittance packets for invoice processing:

o Ensuring correct approvals and documents have been received and saved in the correct vendor folders on SharePoint.

o Ensure AP remittance packets are created in a timely manner and provided to the Senior Staff Accountant for review.

· Communication with internal departments and external vendors to resolve billing and payment issues and requesting needed documentation.

· Support the finance team in month-end and year-end closing processes.

· Assist with audits by gathering documentation and responding to requests.

· Provide administrative support to the accounting team as needed.

QUALIFICATIONS

· AS or BS degree in accounting or comparable experience

· Knowledge of GAAP and financial reporting standards

· A minimum of 2 years of experience in bookkeeping or transactional accounting

KNOWLEDGE   AND SKILLS

· Critical thinking with the ability to make sound decisions

· Ability to adhere to strict deadlines

· Able to think things through with high attention to detail

· Excellent communication, organizational and time management skills

· Microsoft office experience with high efficiency in Excel

· Experience with financial or banking general ledger software