Accounting Specialist

Job Brief:We are seeking a highly organized and detail-oriented bookkeeper to become our full-time Accounting Specialist, an integral part of our day-to-day operations. You will work closely with our executive, procurement, and management teams to execute all daily tasks and deliverables. This position will be based on-site at our Northern Virginia office, approx. 10 minutes from Washington, D.C. by car. This is an on-site position with hybrid potential.


Responsibilities:

• Full Charge Bookkeeper Functions: A/R, A/P, Bank Reconciliation & Credit Card Reconciliation
• Process Monthly Payroll - Coordinate new hire paperwork and employee terminations.
• Filing Monthly and Quarterly Sales Tax Returns; Monthly, Quarterly, and Year End Reports and Financial Statements
• Maintain Insurance Policies for Health Insurance, General Liability and Workers Comp by paying monthly premiums, managing audits, renewals and subcontractor compliance/W-9
• Filing and maintenance of Business Licenses for corporate entities.
• Maintain internal financial reports for Cash Flows and Earnings for (offsite) Firm CPA and upper-level management; Year-End Items (W-2's, 1099's, Record Retention)
• Coordinate with and assist Procurement Team and project managers to establish pricing and place orders with vendors and suppliers; Assist in order tracking, project billing, and cost-management.
• Coordinate with Procurement Team and project managers to ensure all orders are within project budget and, when discrepancies arise, find and implement solutions.
• Maintain client accounts by preparing and maintaining client invoices, collection of payments, retainers, and depos.
• Identify areas for improvement in existing business practices.
• Manage office supply ordering and ordering of toiletry items.
• Check Mail and Manage outgoing packages - UPS, FedEx, USPS, and DHL
• Manage Employee Time Keeping (Paid Time Off/ Vacation Time/ Sick Time)
• Other duties as assigned.

Skills Required:

· Over 10 years of Bookkeeping/Accounting experience, ideally in an interior design or architecture studio

· CPA required; bachelor’s degree preferred.

· Advanced proficiency level in QuickBooks and Microsoft Office Suite (Excel, Word, Power Point, Outlook)

· Strong work ethic, high integrity level and a “can-do” attitude

· Excellent written and verbal communication skills

· Motivated self-starter who can execute deliverables independently just as well as collaboratively.

· Ability to manage multiple accounts simultaneously, prioritize workflow, and meet internal and external deadlines.

· High level of detail, organization, and professionalism at all times.

· Problem solver - resourceful in advanced identification of potential issues and accompanying resolution recommendations.