Accounting Specialist

The Accounting Specialist is responsible for maintaining vendor records, processing accounts payable/receivable and expense transactions. She or he will assist with administering the collection process.

Key Responsibilities:

• Maintain accurate, detailed files concerning council purchasing transactions.
• Review invoices, credit card charges, and expense reimbursement requests for proper documentation, coding and approvals.
• Record accounts payable liabilities and apply any discounts and credit memos in the accounts payable system.
• Select and issue payments, including obtaining proper approvals, mailing of bank checks, submission of electronic payment files and maintenance of payment records.
• Reconcile assigned general ledger, credit card, and vendor accounts.
• Prepare and assist with regulatory filings, such as PA Sales Tax and Forms 1099.
• Ensure that accounting and related business processes are effective and efficient, while providing input for improvement to streamline operations.
• Coordinate Certificate of Insurance requests for Girl Scout activities at non-GSHPA properties.
• Prepare daily deposits and ensure that receipts are coded accurately.
• Perform assigned month end closing activities, including but not limited to, journal entries, account reconciliations, and account analysis.
• Maintain communication and perform monthly reconciliation with Fund Development staff regarding all donation related income.
• Provide professional, quality customer service to all customers (i.e. donors, members, volunteers, staff, and other community contacts).
• Demonstrate commitment to the Girl Scout mission by representing GSHPA in a positive and professional manner.
• Perform other duties as assigned in support of council-wide initiatives and/or cross- functional teams to further the mission of GSHPA.

• Associate’s degree in Accounting or related field, and/or 3 years of accounts payable experience required.
• Proficient in MS Office, Adobe Acrobat, and virtual meeting platforms.
• Experience in non-profit fund accounting software preferred.
• Strong written and verbal communication skills with attention to detail.
• Effectively identify, analyze, and solve problems.
• Strong mathematical and analytical skills. 
• Possess and maintain a valid driver's license; access to reliable transportation required.
• Pass and maintain required background clearances.
• Work with individuals of diverse background and ages in a professional manner.
• Sitting, standing, or walking for a moderate period of time is required.