Accounting Specialist

Summary: The Hawaii Accounting Specialist is responsible for general bookkeeping, and practices within the office. Will participate in reviewing and appraising financial procedures and records. Will perform procedures associated with billing, premium distribution and account reconciliation.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Review invoices in QB and on disbursement sheets before checks are printed (all funds)
• Print payable checks (all clients) once directed by Hawaii Accounting
• Send weekly disbursements to Trustees to request approval for payment
• Review and mail checks once directed to do so
• Scan copies of checks, approval, and invoices to each vendor folder for Fund records.
• Generate draft BRMS invoices for monthly miscellaneous expenses (postage/printing/other miscellaneous.
• Review Financials generated by Hawaii Accounting
• Email financial statements monthly to Trustees and Plan Professionals
• Generate letters for miscellaneous deposits (vendor refunds/rebates, fund reimbursements) and send to Plan Custodian
• Email monthly cash reports and premium letters to Plan consultants
• Responsible for any special and/or ad hoc projects as requested by Fund

Supervisory Responsibilities: This job has no supervisory responsibilities.

Knowledge, Skills, & Abilities:

• Strict attention to detail.
• Functional understanding of the accounting process system.
• PC proficiency with Word, Excel, Outlook. QuickBooks knowledge is preferred.
• Excellent verbal and written communication skills.
• Strong math, problem-solving and analytical skills required.
• Must be able to follow directions, work with minimal supervision and interact with all departments and levels of management.
• Knowledge of Union, Trust, Pension and Benefits Industry preferred.
• Must be able to maintain strict confidentiality.
• Ability to prioritize and multi-task.
• Professionalism and respect for co-workers at all times

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: Associate degree (A. A.) or equivalent from two-year college or technical school; or 2 to four years related experience in a fast-paced accounting environment and/or training; or equivalent combination of education and experience.

Language Skills: Ability to read, speak, and write effectively in English. Ability to interpret documents such as plan documents, memos, letters, and procedure manuals. Ability to write routine reports, meeting notes, project documentation, and correspondence. Ability to speak effectively before customers or employees of organization. Ability to effectively address or resolve customer service issues within guidelines of the position.

Mathematical Skills: Strong: experience verifying invoices, processing payments and managing budgets. Basic arithmetic, including addition, subtraction, multiplication and division is essential, along with an understanding of percentages and fractions. Proficiency with spreadsheets, especially Excel, is also crucial for organizing and analyzing financial data..

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized or non-standardized situations.

Certificates, Licenses, Registrations:

Valid, class C license in state working with no adverse driving record.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit for extended periods in front of a computer. The employee is frequently required to reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and use hands to finger, handle, or feel. The employee may frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. This position requires the employee to work in the office.

 
While performing the duties of this Job, the employee is regularly required to sit for extended periods in front of a computer. The employee is frequently required to reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and use hands to finger, handle, or feel. The employee may frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. This position requires the employee to work in the office. 

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.