Accounting Specialist

Summary and Purpose: 

The Accounting Specialist is responsible for managing vendor relationships and processing payments, including checks, ACH, and wire transfers. Accuracy in entering and analyzing vendor invoices for payment vouchering is essential, as is close collaboration with the Purchasing department and vendors to resolve any invoicing issues. This role also includes ensuring timely collection of funds, accurate customer invoicing, and proper establishment and monitoring of credit limits. 

Success in this position requires a positive attitude, strong communication skills, especially in challenging customer interactions, the ability to collaborate across departments, a desire to learn, critical thinking, and personal accountability. Maintaining positive relationships with both customers and teammates is key to thriving in this role.

Accounts Payable (AP) Responsibilities

• Data entry of all vendor invoices.
• Work closely with all vendors on any invoicing issues.
• Accurately review invoices for payment into the Moeller operating system.
• Process all check runs with proper approval.
• Payment of intercompany invoices to other divisions.
• Process all ACH and wire payments.
• Process and remit GST/HST payments. Process and post approved debit and credit memos.
• Process account reconciliations for cash and vendor accounts.
• Use electronic systems to communicate with Moeller personnel in corporate office.

Accounts Receivable (AR) Responsibilities

• Lead cash collection efforts and maintain AR balances.
• Post daily customer payments (cash, checks, wires, credit cards) in Epicor ERP.
• Ensure accurate payment processing per remittance details.
• Post A/R payment receipts.
• Verify and post revenue to the General Ledger from daily invoice batches.
• Send invoices and monthly statements via email or mail.
• Invoice customers.
• Process and post approved credits and credit memos.
• Follow up on overdue accounts; provide weekly AR aging reports with status updates.
• Perform customer set-up and maintain customer information and credit terms.
• Conduct credit checks and manage credit applications, including tracking and communication.
• Monitor credit limits and assist with customer reviews.
• Collaborate with the Controller, CFO, and Sales Team on AR matters.
• Support credit/payment resolutions that benefit both the company and customers.

General Accounting & Administrative Support

• Assist Accounting Supervisor and Controller with all accounting and special projects.
• Assist accounting department personnel in projects and responsibilities as needed.
• Identify areas of opportunity for the position and the accounting department.
• Identify and propose process improvements for automation and accuracy.
• Filing of quarterly paperwork.
• Correctly complete all paperwork necessary to perform job duties.
• Maintain confidentiality and stay current through training.
• Assist Purchasing department as necessary.
• Handle special billing, tax exemption tracking, and customer applications.
• Provide phone support and assist with other tasks as needed.

Pay & Benefits:

Salary: $50,000 - $70,000

We offer a competitive compensation package and a range of benefits, including:

1. Competitive Compensation: Earn competitive wages based on your experience.
2. State-of-the-Art Facilities: Supported by a spacious manufacturing facility equipped with cutting-edge technologies.
3. Time-Off: Benefit from paid time off, including most major holidays.
4. Career Growth: Take advantage of opportunities for career advancement within our organization.

Work Environment:

We believe in a positive work culture that fosters teamwork, great attitudes, professionalism, advancement and supportive relationships. The office is clean and highly maintained. The entire building is air conditioned and well ventilated.

Location: 

Moeller Precision Tool is centrally located between Toronto and London in the city of Ayr.

• Easy access to the 401
• Located outside of Cambridge
• Small town with local businesses and restaurants

About Us: 

Established in 1953, Moeller Precision Tool is a global leader in precision tooling for the metal forming and stamping industry. With a vast distribution network, our products are trusted in industries ranging from appliances to automotive and pharmaceuticals. As a family-owned and operated company, we take pride in our two U.S. facilities and international presence in Canada, Mexico, Italy, and the UK. Our growth is driven by innovation and our dedicated team, and we're committed to promoting talent and nurturing careers across all our manufacturing sites. 

As part of our growing team, we are seeking hard-working and enthusiastic individuals to contribute to the success of our operations.

Learn more about what we do by watching this video: https://www.youtube.com/watch?v=ynzjChRFqKk 

Come Join Our Team! 

Visit our website for more information: https://moellerpunch.com/

 REQUIREMENTS:

• Associates degree or more in Accounting/Finance
• Previous Experience in an Accounting role (1-2 years)
• Experience with GST and HST submissions
• Strong team player with excellent communication and integrity
• Self-motivated, organized, and adaptable to shifting priorities
• Professional demeanor across all organizational levels
• High attention to detail and accuracy
• Ability to coordinate across departments and work independently
• Proficient in computer and phone-based communication
• Confidence to ask questions and offer solutions to issues and problems