Accounting Specialist

The Accounting Specialist is responsible for ensuring that the company keeps accurate records of both accounts payable and account receivable, ensuring that invoices are paid where necessary, and that clients pay invoices as required. In addition, this individual is savvy with NetSuite and proficient with MS excel.

Duties and Responsibilities

· Initiate, review, and monitor customer account AR open transactions.

· Prepare correspondence and supportive documentation regarding customer account past due balances to assist with the AR collection process.

· Maintain AR collection notes and documentation for prompt follow up and communication to customer, sales team and management.

· Initiate and/or facilitate immediate customer payments by charge card or other applicable payment mechanism.

· Ability to prioritize and plan daily AR collection activities.

· Updating customer contact records.

· Research and resolve customer payment history and disputes.

· Advise sales team and management regarding cash receipts forecast, processing short payments, write-offs and unidentified payment receipts.

· Provide sales support by assisting with customer inquiries, processing orders, and coordinating with the sales team to resolve payment issues.

· Coordinate with the vendor to track order status, provide customers with estimated delivery times, and issue invoices upon order completion.

· Assist with AR and AP tasks, including processing invoices, reconciling accounts, and ensuring timely payments to vendors

· Entering invoices into customer’s Portal and ensuring all transactions are accurately recorded and up to date

· Generate Accounting Reports

· Other duties as assigned

Required Skills/Abilities

· Excellent verbal/ written communication

· Strong analytical skills

· Ability to work at a fast pace and under pressure.

· Excellent organizational, time management, follow-through and multitask skills

· Advanced customer service skills.

· Excellent negotiating skills

· Teamwork and motivational skills

· Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately

· Knowledge of the industry is recommended but not required.

Education and Experience:

· Bachelor’s Degree or equivalent required.

· Proven work experience (2-3 years) in accounting

· Previous experience with NetSuite or CRM Systems

· Proficiency with MS Office Suite, particularly MS Excel

Physical Requirements