Accounting Specialist

Company : Quikserv

Job Type : Full Time

United States

Job Description - Accounting Specialist

Reports to Accounting Supervisor
OUR CORE VALUES:

Customer Focused (develop relationships, exceed expectations, treat customers like you would like to be treated)
Respect (employees, customers, suppliers, our brand)
Teamwork (collaboration, open communication, be passionate and have fun)
Results Driven (strong will to win; work to standard, not to time)
Kaizen (continuous improvement; embrace change; don't settle, share ideas)

WE OFFER:

Competitive pay
Great benefits package
Excellent growth opportunities
Great work/life balance
Great Company Culture

Accounting Specialist
The Accounting Specialist will own the Order Entry, AP & AR processes of all SFG Entities. This role interacts extensively with operations and sales. The successful candidate will have excellent collaboration and communication skills and the ability to drive system-generated processes and solve issues throughout the organization.
Job Duties Include:

Reporting issues with invoicing daily to operations or sales to help remedy.
Monitors AP mailboxes daily. Saves necessary documentation in Document Management Link (DML).
Matches PO related invoices from vendors with packing list and receiving paperwork (3 Way Matching). Ensures AP GL coding is correct and authorized and processes invoices for payment.
Manages deposits to vendors and reconciles monthly.
Prepares report of invoices without receipts or receipts with issues and distributes to operations weekly.
Process weekly payment runs and take advantage of offered cash discounts.
Enters agency commissions and process monthly payment when job is complete and paid.
Works statements from vendors and respond to vendor inquires.
Obtains W-9’s and setup vendors in SAGE.
Serves as a liaison for Accounting, Estimating Team, Project Managers, Purchasing, and Operations. Collaborates with them and Senior Accounting Specialist to identify streamlined processes to obtain information needed to process AP and AR in the system.
Participates in month end close by completing assigned tasks and meeting deadlines.
Work on special projects as required.
Assist with preparation of audit schedules and gathering of PBC data requests.
Other tasks as assigned.

Minimum Qualifications:

3+ years of experience in a high-volume Accounts Payable role
ERP System experience required; SAGE 300 a plus
High proficiency in Excel (VLOOKUP, XLOOKUP, Pivot Tables, SUMIFS) and Microsoft Office products
Excellent written, verbal communication, and collaborative skills
Conducts self in professional and pleasant manner in order to gain rapport and build relationships with key personnel in other departments.
Strong organizational and communicational skills
Ability to work cross-functionally with other departments and team members
Driven to improve processes
Must be detail and deadline-oriented

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Accounting Specialist

Job Description - Accounting Specialist

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