Accounting Specialist

L. Rose Recruiting is partnering with Dix.Hite + Partners to identify a detail-oriented Accounting Specialist to join their team in Longwood, Florida.

Dix.Hite is an award-winning and 100% employee-owned landscape architecture firm known for designing impactful spaces that shape communities throughout the southeastern United States. Their work includes mixed-use developments, multifamily communities, transportation corridors, parks, trails, and master-planned communities, all guided by their purpose of Designing for Life.

This role plays an important part in supporting the day-to-day financial operations of the firm while ensuring accuracy, organization, and strong collaboration across teams.

Who You Are

You are a highly organized and detail-oriented accounting professional who enjoys working in a collaborative environment and supporting a variety of financial and administrative functions.

You are comfortable managing multiple responsibilities, communicating with internal teams and vendors, and ensuring that financial records and processes remain accurate and well organized.

You enjoy learning new systems, improving processes, and being part of a team that supports both operational and financial success.

What You Will Do

You will support the day-to-day accounting operations of the firm, helping ensure financial records, vendor management, expense tracking, and administrative processes are handled accurately and efficiently.

Your responsibilities will include:

• Managing accounts payable processes and vendor payments

• Reviewing credit card charges and expense reports for accuracy and compliance

• Supporting bank reconciliations and recording deposits

• Assisting with payroll administration and timesheet support

• Supporting benefits administration and payroll deductions

• Maintaining vendor records and required documentation

• Assisting with project invoicing and accounts receivable tracking

• Providing administrative and operational support to accounting and leadership teams

How You Will Do It

You will leverage strong organizational skills, attention to detail, and accounting knowledge to help maintain efficient financial operations.

Accounts Payable & Vendor Management

• Manage invoice intake, verification, vendor payments, and inquiries

• Maintain vendor records including W-9 documentation

• Reconcile accounts payable records

Expense & Credit Card Management

• Review credit card transactions and collect receipts

• Ensure compliance with company policies

• Process and reconcile weekly expense reports

Banking & Financial Administration

• Record deposits and support bank reconciliations

• Maintain financial records and documentation

Payroll & Benefits Support

• Provide timesheet support for payroll processing

• Assist with payroll administration, including W-2 preparation

• Support benefits administration and vendor coordination

Project Accounting Support

• Assist with preparation of project invoices

• Support accounts receivable and collections tracking

• Maintain project and vendor information in Deltek Ajera

Administrative & Operational Support

• Support company licensing, certifications, and insurance documentation

• Assist with employee events and corporate activities

• Provide project setup support and general administrative assistance

• Provide front desk coverage when needed

Qualifications

Required

• 3+ years of experience in an accounting or bookkeeping role

• Strong organizational and time management skills

• Ability to communicate professionally with employees, vendors, and partners

• Proficiency in Microsoft Office (Excel and Outlook)

• Experience with accounting software such as Deltek Ajera, Deltek Vision, QuickBooks, Sage, or Vantagepoint

• Ability to manage multiple tasks while maintaining attention to detail

Preferred

• Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration

• 5+ years of accounting experience

• Experience working within Architecture, Engineering, or Planning firms

• Familiarity with Deltek Ajera

Benefits

• Compensation: $27–$29 per hour

• Health, dental, and vision insurance

• Long-term and short-term disability insurance

• Life insurance and pet insurance

• Flexible benefit accounts

• 401(k) with 3% company contribution regardless of employee contribution

• Employee Stock Ownership Plan (ESOP) participation

• Professional development and growth opportunities

• Competitive PTO plus 10 paid holidays and year-end office closure