Accounting Specialist

Summary
Records payments to customer accounts and maintains accounts receivable records. Takes appropriate collection action on accounts more than 30 days old. Reconciles and deposits all monies received by the dealership.

 

Essential Duties 

• Reconciles and deposits service and parts receipts, including charge cards, on a daily basis.
• Receipts all monies received from vehicle sales, checks for money due, and provides drafts for dealer signature.
• Enters finalized cash receipts and updates accounts receivable ledger by customer.
• Files all cash receipt records, check stubs, and bank receipts.
• Prepares cash deposits and fills out the cash control sheet daily.
• Reconciles statements and follows up collections as necessary.
• Prepares accounts receivable statements monthly.
• Performs background checks on credit applications. Gives approvals for current charges.
• Processes daily credit card deposits.
• Researches and processes charge backs, returns, and bad checks.
• Answers accounts receivable phone calls and emails, follows up on inquiries.
• Updates customers' account information.
• Cross-trains others for this position as directed by management.
• Fills in for other administrative positions as needed and directed by management.
• Assists with related special projects as required.
• Maintains a professional appearance and neat work area.
• Other duties as assigned.
  
   

Marginal Duties 

None

 

Supervisory Responsibilities 

None

 

Qualifications 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Education and/or Experience 

• Two to four years related experience and/or training; or equivalent combination of education and experience

 

Language Skills 

• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.

Mathematical Skills 

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.

 

Reasoning Ability 

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Certificates, Licenses, Registrations 

None

 

Physical Demands 

· Prolonged periods of sitting at a desk working on computer

· Must be able to lift up to 15 pounds

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.