Accounting Specialist

PURPOSE STATEMENT  

This position will be responsible for performing various accounting tasks related to payroll, accounts payable, month-end close, and reconciliations. This role requires a strong understanding of accounting principles and a commitment to accuracy and timeliness.

ESSENTIAL JOB DUTIES

• Payroll:
• Accurately prepare & process bi-weekly payroll, ensuring compliance with policies & regulations.
• Maintain accurate employee records related to payroll within the time and labor responsibilities.
• Serve as a knowledge expert for inquiries related to payroll regulations and best practices.
• Responsible for resolving post-processing problems quickly and efficiently.
• Accounts Payable:
• Assist with the processing of vendor invoices, ensuring timely and accurate payments.
• Assist with verifying and reconciling discrepancies in vendor billing and resolve any issues.
• Prepare accounts payable reports and reconciliations.
• Month-End Close:
• Assist in compiling data, preparing entries, and posting transactions to the general ledger.
• Collaborate with departments to gather data and ensure all activities are accurately recorded.
• Prepare any post close reporting required/requested by administration and department leaders.
• Account Reconciliation:
• Prepare regular reconciliations of all balance sheet accounts and credit card statements.
• Identify and resolve discrepancies, ensuring all accounts are accurately maintained.
• Prepare reconciliation reports for management review.
• Additional:
• Responsible for any other duties, as assigned by the Director of Accounting.
• Continually look for ways to improve processes, staying current with changes in regulations & laws.
• Demonstrates WMMC core values in all work interactions, and will exhibit a positive attitude.
• Champions teamwork and cooperation, while maintaining a friendly demeanor.
• Maintains a wealth of knowledge about all job facets and is considered competent.
• Understands job responsibilities and is able to deal with multiple competing demands.
• Accepts responsibility for errors and makes corrections willingly.
• Adheres to all health system policies and procedures.

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS

• Associate degree in Accounting required.
• Minimum of 2 years of experience in end-to-end payroll processing & AP (hospital setting preferred).
• Minimum of 2 years of experience in general ledger accounting.
• Must maintain the highest standards in regards to confidentiality of information.
• Must have a firm understanding of generally accepted accounting principles (GAAP).
• Must have Microsoft Office Suite experience, including strong Excel Skills.
• Must have exceptional communication skills, both written and verbal.
• Highly organized and detail minded. Able to understand and analyze financial transactions.
• Ability to work within a team environment and possess skills to support process change.
• Paylocity experience is preferred.

PHYSICAL/MENTAL REQUIREMENTS

• Must be able to sit and stand, intermittently for 8 hours a day.
• Continuously works under pressure of near 100% accuracy while meeting inflexible deadlines.
• Must be able to use standard office equipment, including the telephone and computer keyboard.
• Continuously works under pressure of near 100% accuracy while meeting inflexible deadlines.
• Continuously utilizes manual/bi-manual dexterity, near vision, speech, and hearing.
• Frequently stands, walks, sits and utilizes eye/hand coordination and color definition.
• Occasionally reaches above shoulder, regularly required to life and/or carry up to 40 lbs.
• Occasionally walks on uneven surfaces.