Accounting Specialist

Job Summary:

The Accounting Specialist will be responsible for performing the accounting processes for SPBS, Inc. This position will perform a variety of functions for Accounts Payable and Accounts Receivable.

Essential Duties And Responsibilities:

• Process accounts and incoming payments in compliance with financial policies and procedures
• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data
• Prepare bills, invoices, and bank deposits
• Verify discrepancies by and resolve clients’ billing issues
• Facilitate payment of invoices due by sending bill reminders and contacting clients
• Communicates effectively with clients on open invoices, past due payments, and collection activities.
• Enters deposits on customer accounts accurately and on a daily basis
• Reconciliation of customer credit card payments 
• Managing accounts payable using accounting software and other programs
• Manages the administrative aspects of client contracts including: renewal periods, billing, & asset data entries 
• Handling accounts payable for separate entities and vendors
• Establishing and maintaining relationships with new and existing clients & vendors 
• Review, code, and process invoices for payments 
• Answers phone in a courteous manner 
• Maintain a clean and organized workplace
• Maintain professional conduct and appearance at all times
• Ensure compliance with company policies and procedures as well as government regulations
• Collaborates and cooperates with other departments in establishing and carrying out duties
• Maintains appropriate communications within department and throughout company 
• Communicates and collaborates with the outside Controller
• Performs other duties as assigned by the department manager

Qualifications:

• 3+ years of proven working experience as AP/AR associate
• Solid understanding of basic bookkeeping and accounting principles
• Strong data entry skills
• Proven knowledge of working with spreadsheets and proprietary software
• Proficient in MS Office; experience with Google Workspace a plus!
• Experience with QuickBooks software a plus
• Associates degree in Finance or similar course of study required; Bachelor’s degree in accounting preferred

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the Assistant Controller’s job.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; and taste or smell. The employee may occasionally lift or move up to 20 pounds. 

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as desktop/laptop computers and smartphones. 

This is a full-time office position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.