Accounting Specialist

Core Description: The Accounting Specialist, primarily focused on Accounts Receivable, is responsible for performing a variety of accounting tasks to support the financial operations of the organization. This role involves managing accounts receivable, handling collections, applying cash payments, preparing financial reports, and assisting with month-end and year-end closing processes.

Responsibilities:

• Generate and send out statements to customers.
• Monitor customer accounts for non-payment, delayed payment, and other irregularities.
• Work with Customer Service to update customer files, including payment terms and contact information.
• Initiate collection calls and correspondence to ensure timely payment of invoices.
• Work with Customer Service to resolve customer billing disputes and follow up on payment arrangements.
• Maintain a log of collection activities and status of outstanding accounts.
• Accurately apply customer payments to the appropriate accounts and invoices.
• Reconcile bank deposits with accounts receivable ledger entries.
• Investigate and resolve any discrepancies in cash applications.
• Prepare and post journal entries to the general ledger.
• Assist with month-end closing activities, including account reconciliations.
• Reconcile general ledger accounts.
• Assist in the preparation of account reconciliations and other finance reports as directed.
• Provide support for budgeting and forecasting activities.
• Compile and analyze financial information to prepare entries to accounts.
• Assist with internal and external audits by providing necessary documentation.
• Ensure compliance with accounting standards and regulations.
• Perform general accounting tasks as assigned by the Accounting Manager.
• Other duties as assigned. 

Qualifications: 

• Education: Bachelor’s degree in accounting or related field preferred, or the equivalent combination of education and experience.
• Experience: 3-5 years’ experience accounts receivables, collections, or similar role. 
• Solid understanding of basic bookkeeping and accounting principles.
• Proficiency in accounting software and Microsoft Office Suite (especially Excel).
• High degree of accuracy and attention to detail.
• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.
• Ability to handle sensitive and confidential information with integrity.
• Must pass drug screening as required. 
• Must be legally eligible to work in the United States

Working Conditions/Physical Requirements:

• Office environment with standard working hours, may require occasional overtime during peak periods or month-end close. 
• The job involves primarily sedentary work, requiring prolonged periods of sitting at a desk or computer workstation to perform administrative tasks.
• Extensive use of computers and office equipment is essential for tasks such as drafting documents, managing databases, sending emails, and scheduling appointments. This requires proficient typing skills and the ability to operate office software efficiently.
• Tasks such as typing, filing, organizing documents, and operating office equipment require good manual dexterity and hand-eye coordination.
• Strong visual and auditory abilities are essential for reading and reviewing documents, communicating effectively, and engaging in face-to-face or virtual meetings.